Vacant Jobs at Toys R Us and Babies R Us South Africa

JOB PURPOSE

• As an Assistant Accounts Payable Manager, you will be required to handle the full Payables function with high attention to detail within an environment consisting of high value and large volume. This role will allow growth and additional duties will be added once you have eased into the role.

KEY RESPONSIBILITIES

• Reviewing of all creditor’s reconciliations
• Generating selected company tax invoices
• Preparation of monthly & yearly supplier deduction invoices
• Preparation of payment batches for loading by treasury team
• Analysis of trading terms
• Supplier liaison to address and resolve all creditors queries
• Monthly capturing on SAGE
• Preparation of returns report from SAGE for onward submission to clerks for capturing
• Uploading of GINS & returns from Retail Management System into SAGE
• Preparation of variance report for clerks to investigate and capture onto SAGE
• Address and resolve debit balance reconciliations with suppliers and clerks
• Preparation of invoices, statements, and follow-up on non-payments from debtors
• Computation of growth incentives
• Facilitate credit limit increases with suppliers
• Assist with internal and external audit requests
• Assist with new and amendments of banking details in terms of SOP
• Ad hoc duties as required by management    
• Streamline processes and improve efficiencies through team training and new system implementation
• Ensure monthly deadlines are met for the creditors department                         

KEY SKILLS 

• Relevant degree and minimum of 3 years experience
• Knowledge of SAGE 300
• Ability to work under pressure and meet deadlines
• Effective management skill
• Interpersonal communication skill
• Knowledge of financial regulations
• Ability to analyze financial data and prepare financial reports
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
• Conflict management 
• Problem solving and decision making

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JOB PURPOSE

• The Assistant Treasury Manager's primary objectives are to elevate the company’s financial standing while mitigating risks. The incumbent will oversee the company’s capital, ensuring it meets obligations and making prudent investments with surplus funds. Key functions include cash management, liquidity management, cash forecasting and investment management.

KEY RESPONSIBILITIES

• Manage a team of treasury staff members
• Develop and implement department policies, procedures, and internal controls
• Streamline processes and improve efficiencies through team training and technology
• Review of bank reconciliations to ensure compliance with SOP 
• Treasury reporting relating to the business 
• Reviewing daily bank reconciliations prepared by stores and following up on queries
• Preparing, capturing and reconciliation of all data related to the cashbook on a daily and monthly basis
• Importing of daily bank reconciliations and reconciling on Sage 
• Maintain and monitor cash flow reporting and forecasting, ensuring liquidity
• Analyze and perform appropriate hedging and funding activities
• Maintain investment records and prepare expense and earnings forecasts
• Assisting stores with any banking related queries
• Capturing all EFT payments and loading of banking details
• Ensure that all relevant treasury department information is stored and updated to Knowledge Base
• Liaising with Financial Institutions for queries                                        

KEY SKILLS 

• Relevant degree and minimum of 3 years experience
• Knowledge of SAGE 300
• Ability to work under pressure and meet deadlines
• Effective management skill
• Interpersonal communication skill
• Knowledge of financial regulations
• Ability to analyze financial data and prepare financial reports
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
• Conflict management
• Problem solving and decision making

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The daily tasks of a creditors’ clerk includes:

• Liaising with suppliers and stores to clear long outstanding claims, billings, credit notes, payments and other reconciling items on the monthly reconciliations.
• Clearing variances between receipts and invoices as recorded on the ACCPAC system
• Preparing accounting journals for reconciling items for review by the Junior Accountant – Creditors and Finance Manager
• Filing paperwork for supplier transactions received from the stores on a daily basis
• Filing documents scanned to the clerk from stores onto Knowledge Base in a logical and methodical manner
• Maintaining the record of creditors reconciliations on Knowledge Base on a monthly basis , ensuring accurate and methodical filing of such documents

Adhoc Areas of Responsibility

• Assist Junior Accountant – Creditors with capturing transactions on the ACCPAC system
• Compiling Discovery Car Seat report at month end
• Other responsibilities assigned by Junior Accountant and Finance Manager to ensure efficient and effective operation of the Creditors Department
• Assist with year-end audit requirements

Key Skills needed:

• Financial acumen
• Knowledge of ACCPAC and/or Pastel
• Written communication skills
• Problem solving skills
• Verbal communication skills
• MS Office Computer skills
• Time Management Skills
• Analytical skills
• Decisiveness
• Establish relationships
• Attention to detail
• Corporate values
• Customer service orientation
• Initiative
• Process orientation

General

• To undertake all mandatory training as required and participate in appropriate in-service training as and when required.
• Maintaining the strict confidentiality of all information acquired especially with regard to trade procedures, policies and staff.
• To undertake an appraisal and personal development review annually and through self-development, continuously update and improve knowledge and competencies.
• To take responsibility for being up to date with current policies and procedures and to adhere to these.
• Co-operating fully in the introduction of any new technology and new methods as appropriate.
• To undertake any other relevant duties requested by the Creditor’s Supervisor, CFO and / senior management

General

• To undertake all mandatory training as required and participate in appropriate in-service training as and when required.
• Maintaining the strict confidentiality of all information acquired especially with regard to trade procedures, policies and staff.
• To undertake an appraisal and personal development review annually and through self-development, continuously update and improve knowledge and competencies.
• To take responsibility for being up to date with current policies and procedures and to adhere to these.
• Co-operating fully in the introduction of any new technology and new methods as appropriate.
• To undertake any other relevant duties requested by the Creditor’s Supervisor, CFO and / senior management

Desired Experience & Qualification

• Degree in Accounting 
• Must have own or reliable transport
• Relevant experience