1 x Fleet Administrator - Western Cape at Rentokil Initial South Africa

Requirements

Fleet Administrator within the Procurement and Finance Department

•  Assisting with fleet related activities,
•  Maintaining related fleet databases,
•  Assisting with Onboarding of new vehicles,
•  Assisting with vehicle disposals,
•  Fines & vehicle license disk management
•  Coordinating accident repairs and 3 rd party recoveries
•  Assisting with vehicle fleet data analytics and reporting,
•  General office support, such as minute taking, record maintenance and assisting with related debt

Maintaining databases:

•  Maintain Natis repository
•  Maintain fuel tag and fuel card tracker
•  Maintaining vehicle databases as directed
•  Maintaining motor vehicle accident tracker

Onboarding of new vehicles:

•  Raising purchase orders
•  Liaising with vehicle vendors to coordinate fleeting of vehicles
•  Assisting with the project management of vehicle capex requirements

Vehicle disposals

•  Assisting with the coordination of disposals
•  Liaising with the fixed assets administrator to maintain the fixed assets register
•  Corresponding with successful buyers
•  Preparing invoices
•  Ensuring vehicles are removed from the FAR after disposal

Data analytics and reporting

•  Vehicle Fleet data analytics and reporting
•  Compile monthly vehicle reports
•  Vehicle cost analysis

Fines and vehicle license management

•  Assess fine and license payments daily and weekly
•  Prepare cyclical payments related to fines and licenses
•  Fine redirection
•  Assisting the AOD recovery of fines paid on behalf of staff
•  BRN, proxy and representative management

Vehicle accident managing

•  Track all company vehicle accidents
•  Ensure all related documents comply with accident audit trail
•  Coordinate the repair process to ensure all vehicles are properly assessed and repaired as agreed
•  Coordinate the recovery of staff AOD’s and 3 rd party recoveries

General Administration

•  Setting up scheduled meetings
•  Meeting minute taking as required
•  Other related administrative tasks

Skills

• Strong alignment with RISA values of service, relationships and teamwork
• High energy levels and be self-motivated
• Excellent planning and organizing skills
• Be a team player and the ability to take the initiative
• Ability to form strong customer relationships at all levels
• Excellent verbal and written communication skills
• Strong mathematical numeracy and analytical skills
• Be structured and organized
• Have excellent negotiation skills

Qualifications and Experience

• Grade 12
• 2 to 3 years’ experience with a relevant qualification or
• 3 to 5 years’ experience with a fleet of similar size
• Proven vehicle Fleet experience
• Business English, written and spoken
• Business acumen
• Strong Excel skills
• Computer literate - MS Office, Windows
• Other requirements – Own vehicle (preferable) and valid driver’s license