(1024) Personal Assistant at South African Reserve Bank

Detailed description

The successful candidate will, among other duties, be responsible for the following key performance areas:

• Proactively manage and maintain the divisional heads and managers’ diaries. 
• Where applicable, receive, screen and respond to incoming telephone calls using own initiatives, and deal with queries and/or route calls to appropriate people and formal channels. 
• Assist with all logistical arrangements for appointments, meetings and travel requirements in liaison with relevant personnel. 
• Coordinate with external parties attending in-person meetings with the divisional heads, managers or team members. 
• Maintain positive internal and external relationships on behalf of the divisional heads and managers by engaging with members and stakeholders at all levels of seniority. 
• Ensure incoming and outgoing correspondence is registered and filed in accordance with the SARB’s file plan and internal policies.
• Create and maintain a contact database for the divisional heads’ offices.
• Prepare and edit correspondence, communications, presentations, action plans and other documents, and conduct basic research and analysis where necessary for this purpose.
• Take, prepare and distribute accurate minutes for management meetings, divisional meetings and other committees and projects.
• Collate and coordinate project-based and other information on behalf of the divisional heads and managers.
• Review operating practices in own area and implement improvements where necessary.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the divisional heads’ offices. 
• Execute any other tasks as instructed by the divisional heads and managers, as and when required. 

Qualifications

To be considered for this position, candidates must be in possession of:

• a Grade 12 certificate and a Secretarial Diploma or equivalent qualification; and
• a minimum of two to five years’ experience in corporate personal assistance or a similar role.