Property and Operations Specialist at Human Destiny Executive Search and Recruitment

Job description

You will be responsible for driving the deliverables and outputs that relate to the firm’s Property administration and the control of building operations functions and services (both strategically and logistically) Africa-wide. You must ensure that all Property administration (including rental schedules and leases), operations and churn-related deliverables (activities, tasks and projects relating to Organization Change Processes (OCPs)) are delivered at the level required in terms of the dictates of the practice.

Responsibilities

• Co-ordination function includes obtaining briefs, retrieving information, communicating with, and giving feedback to, all stakeholders such as the management team, HODs, office / country heads, BU leaders, executives and practitioners in respect of business / team matters, current issues and operations requirements; and ensuring the necessary is implemented on the ground, within the agreed deadlines, so that nothing “falls through the cracks”.
• Operations control function includes administration, communications relating-to and organization of office setups and building projects and the implementation of Organizational Change Processes (OCPs), including facilitating the updating and version control of plans; documentation and sign-offs, budgets, cross-team liaison and co-ordination, snagging processes, supplier follow up and QC.
• Client services includes working with the appropriate business support teams to facilitate and enable:
• the control of all stores including the archiving and basement storage areas.
• access and egress controls.
• effective implementation of firm policies such as OHS, ATP.
• monitoring and management of building security.
• appropriate implementation and maintenance of all way finding and branded signage.
• Administration function includes version control, layouts, documentation and record keeping, meeting setup and minute taking, maintaining technical and building details and specifications.

Business support service, includes:

•  the optimization and streamlining of duties (activities, tasks and projects).
• ad-hoc duties (activities, tasks and projects) e.g. special logistics and operations team requirements such as parking, security, facilitating system / technical adjustments.
• practice integration tasks such as the alignment of general firm property management processes, consulting key stakeholders, driving a unified approach across offices, elimination of bureaucracy / red tape.
• supplier management including documentation, follow up, compliance, negotiation, investigation and sourcing, auditing
• financial info e.g. budget approvals, monitoring spend, reporting.

Required Skills

• At least 10 years relevant work experience, with Africa-wide exposure recommended.
• JNB based.
• Tertiary degree and qualifications in commerce, quantity surveying, architecture, engineering and/or business / office administration.
• Demonstrable experience in property management, development and/or large building projects essential.
• Demonstrable written and verbal communication skills in English, including editing and proofreading skills (French and Portuguese an advantage).
• Professional services firm experience and background with an understanding of professional ethics and the dictates of a law firm practice a strong recommendation.
• Demonstrable presentation and communication skills within the context of a professional environment with the ability to engage with a diverse group of people in the appropriate way.
• An international and cross cultural frame of reference and background understanding.
• Demonstrable administration and project management skills with experience in using ITC systems to leverage and enable task accomplishment, by enhancing efficiencies and minimizing turn-around times.