Recruitment Coordinator at Resource Solutions

Job description

Function:

• To ensure the smooth running of the recruitment administration processes
• To ensure all administration procedures and processes are fully documented for the on-site team
• To relieve on-site consultants of as much administration as possible and initiate improvements in systems and processes
• To work to set time frames for daily and weekly deadlines and have attention to detail
• To conduct all administration surrounding the recruitment of candidates prior to, during and after engagement/employment

Responsibilities:

• Assist with recruitment process and work closely with the consultants in making sure all procedures are followed and co-ordination of recruitment is fully covered and under control at all times. Responsibilities will include the following:
• Work with consultants in formatting documents / information to be issued to agencies and gain an understanding of the roles and requirements
• Follow up with suppliers for both outstanding contracts and references, where necessary
• Manage External Resource Extension/Renewals process alongside the consultants responsible for these candidates (simultaneously monitoring length of assignments and visa limitations and tracking renewal administration)
• Maintain contractor administration, including credit checks and completion of files for Temp/Contractor hires and contractor aftercare
• Book meeting rooms for On-Site Recruiter and Team Leader, as well as interview rooms for hiring managers
• Assist consultants with managing advertising process
• Keep all induction material up-to-date and deliver to new starters
• Maintain all central inboxes
• Ensure correct data is maintained in Recruitment Systems and paper files through regular auditing and archiving
• Assist consultants with the coordination of interviews and meetings to be set up as required
• Gain a strong understanding of the Resource Solutions Remit within the client and work as an active team player in the team in achieving objectives and exceeding expectations
• Understanding of and work to all SLAs pertaining to the role
• Ad hoc projects
• Other duties which are reasonably within the capabilities of a staff member in this position may need to be performed from time to time, in addition to or instead of the above duties.