Assistant Finance Manager at Aspen Pharma Group

Job description

Applications are invited for the above vacancy that exists in the Central Finance Division. The incumbent will report directly to the Central Finance Manager.

Description

Month End Processes and Invoicing

• Manage and approve journals and financial debtors invoicing and ensure that these are according to the reporting requirements
• Monitor the reversal of previous months reversing journals to ensure accurate reporting
• Detailed month-end review and analysis of general ledger and trial balance for reasonableness and accuracy of the amounts
• Ensure the month end close is controlled and aligned to proper cut-off procedures by performing checks and controls to ensure completeness and accuracy of transactions
• Collaborate with the Reporting Finance Manager to ensure reporting timelines are met
• Analyse and understand actual data within the accounting records to ensure completeness, accuracy and validity of the financial statements
• Review monthly reconciliations of balance sheet accounts within your responsibility and ensure that any long outstanding items are cleared timeously
• Review submission of subsidiary management accounts before submission to Commercial Finance and Holdings team
• Ensure submission of dormants management accounts to Holdings team

Analysis

• Analyse distribution and logistics fee variances against forecasts and budgets (monthly and year-to-date)
• Analyse and submit VAT calculations and resulting variances and provide commentary to Tax team

Budgets and Forecasts

• Perform distribution and logistics fees budgets and forecasts calculations
• Manage and oversee the preparation of Balance Sheet budgets and forecasts
• Manage and oversee the preparation of Below the line Income Statement entries for budget and forecasts
• Manage, oversee and review the submission of budgets, forecasts and 5 year plans, within your areas of responsibility, to Holdings team

Other Processes

• Manage and oversee active collection of financial debtors amounts due to the company
• Manage and oversee the preparation, calculation and payments of quarterly royalty payments
• Manage and oversee the calculation and disclosure of finance leases
• Ensure creditors are paid timeously by authorising and releasing creditors payments on time, as per agreements with Accounts Payable department
• Ensure that costs roll up requests are fulfilled on time, every time and resulting invoices are received or sent to external parties
• Provide necessary response to audit queries and investigate and resolve audit differences and other audit issues
• Monitor, resolve and present all audit findings to management on a quarterly basis

System Maintenance

Oversee the maintenance of the accounting system and trial balance (GL account opening, cost centre opening, mapping of accounts, closing of accounting periods, roll forward of closing balances)

Management

• Take accountability of the team through planning and coordinating tasks. All work will be filtered through you. You will delegate, plan and deliver on tasks. Lead the team, guide the team and give direction.
• Manage the performance of your team through conducting regular performance reviews and providing guidance and support.
• Deal with tea Take accountability of the team through planning and coordinating tasks. All work will be filtered through you. You will delegate, plan and deliver on tasks. Lead the team, guide the team and give direction.
• Manage m issues as and when they arise to promote a harmonic environment within Central Finance.
• Understand and be able to explain and advocate for behavior that will contribute to a gold standard finance team.
• Swiftly resolve team conflicts.
• Constantly seek new and more efficient ways of improving your team’s and the organization’s performance

General

• Provide technical expertise and guidance for the end-to-end General Ledger function
• Plan knowledge management and ensure backup resourcing to avoid loss of knowledge/information due to attrition
• Maintain SOPs for the area under your responsibility

Requirements

Interpersonal Skills

• Self-starter
• Ability to work under pressure
• Leadership and team work capabilities
• Attention to detail
• Good written and verbal skills
• Promotes team energy and culture positively
• Collaboration and problem solving
• Good judgment and decisiveness
• Integrity
• Innovative

Qualifications and experience Required

• Matric/ Grade 12
• BCom/BCom Honours (CTA) degree
• Completed articles
• At least 1 year post articles relevant experience
• CA (SA)

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before the 18 October 2017. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Online Applications must be completed using an Aspen mailing address after having informed their direct line managers of their application.