Facilities Manager at Canal & River Trust

Job description

Job Purpose

The role is also to manage and maintain overhead costs attributable to direct charges for occupation and maintenance and operating charges relating to Canal & River Trust conducting business from main offices or assets.

This role will require you to be readily mobile and able to move across our main office network to meet with small team located at other sites, and to support ongoing business needs.

About The Role

Knowledge, Skills/Qualifications & Experience :

Reporting to the Operational Property Manager (OPM), the responsibilities for this role will include;

• To deliver a professional facilities function to Canal & River Trust's offices & assets relating to direct and operating aspects.
• Provide management and practical support in all facilities aspects managing staff costs and resources, utility charges, contractor costs, office equipment, refreshments, stationary, printing, postage, capital spend, courier services, software maintenance, office cleaning and other office services and sundry costs.
• Prepare,maintain and update Welcome Induction booklets, Office Utilities, services & facilities locations and Emergency Procedure and Business Contingency Plans.
• Develop, monitor and report on budgets within your control.
• Effectively manage your small team of direct staff and manage Landlord and tenant relationships.
• Displaying the Trust values and behaviours at all times
• Ensuring that diversity and inclusion are integrated into all aspects of Trust life and promoting inclusion by challenging behaviour, practices, actions, or decisions that are counter to the objectives of the Trust’s policies and values

About You

We are looking for an approachable and professional people manager who can organise a small team across our main office sites to deliver a first class facility management service. You will prioritise effectively, manage activities within defined budgets and engage your team to deliver an outstanding service.

• experienced in administration, facilities and office management, you will have a good strong practical skill-set, able and willing to turn your hand to a variety of tasks. This is a role which will require you to assist in reorganisation of office furniture, receiving and moving delivery of goods and services, and many other practical tasks, so an experience of working in a similar environment is necessary.
• you will have experience in successful management of a small team and lead by example
• you will be confident in analysing/assessing facilities requirements and presenting your ideas and recommendations
• you will have strong computer skills to manage and monitor the delivery of the team's workload - including Microsoft Office package (Word, Outlook & Excel)
• you will have significant experience in organising and managing activities and functions with success, from small meetings to larger group events
• you will be an effective communicator, and able to adapt your style appropriate to your customer
• you are a natural at finding solutions when issues arise with desire to ensure an excellent customer experience driving your actions and the expectations you set for your team
• you will be a requirement from time to time to travel throughout England & Wales, and must have access to your own car and a valid driving licence.