Admin Controller at Distell

Job description

Key Performance Areas would include but are not limited to:

• Implement initiatives of business plan
• Plan, communicate and complete project plans both from the business plan and as per adhoc requirements.
• Stock Control & Stocktake
• Manage, coordinate, and verify all stock documented and ready to be issued to washing and sorting production lines are accurate and correct
• Investigate Production Order Variances including all Stock related queries
• Able to log a formal query with sending plant
• Ensure that all information recorded manually is correct -
• Adherence to timelines in resolving queries with variances
• Check for completeness of manual data recorded on relevant documentation (Loading and Off-Loading breakdown schedule)
• Verifying if accompany signatures accompanies STO’s
• Ensure that queried deliveries had a third check done, reasons recorded and that all signatures are in place
• Spot checks on RECIEVED and DISPATECHED loads
• Control daily phase counts and provide reasons for variances
• Prepare stocktake file
• Prepare related documentation and complete transactions as per the STOCKTAKE CHECK LIST (ICC Ref 16.7)
• Supervision Leadership
• Manning levels in accordance with output requirements and budget.
• Create casual requisitions for non-permanent staff inline with departmental operational requirements
• Complete and authorise timesheets and training documents for both permanent and non-permanent employees as per procedure.
• Promote teamwork, maintain sound labour relations and monitor direct reports performance within the area of responsibility
• Attainment of direct reports’ development plans
• Ensure competence improvement index
• Ability to interact and communicate effectively at all levels in the organisation.
• Strong verbal and written communication abilities.
• Innovative thinking - ability to challenge the status quo.
• Manage leave and overtime effectively including correct manpower planning
• Perform stand-in duties when the need arises
• Adhere to 5s principles
• Lead and active participation in all workplace improvement including MDT activities
• Ensure changes to policies and procedures are communicated to all staff timeously and where required arrange necessary training
• Expected to perform Adhoc functions

The successful candidate must preferably have the following qualification, experience and skills

• Grade 12 and Diploma (or studying towards) Operations Management / Warehouse qualification
• Three years working experience in a similar environment with numerical literacy
• Computer literacy in Microsoft Office
• Detailed SAP knowledge
• Experience of at least two years as a Team Leader
• Knowledge of the supply chain within Distell
• Knowledge and exposure to the stock take procedure
• Knowledge and exposure to the Quality Management System (ISO & ICC)
• Willing and prepared to work night shifts, Saturdays, Public Holidays and extended overtime hours
• Knowledge of the Organisational Risk Processes – Emergency Planning, Motor Fleet and Fire Defense
• Planning Skills – Monthly (Team) and Seasonal (Casual Labour)
• Sound knowledge of Company Disciplinary Procedure and Performance Management Process