Assistant Manager: ERP at Auditor-General of South Africa

Job description

Requirement Overview

To provide support to management in managing audit initiatives that promotes the secure, effective and efficient implementation/configuration of ERP systems within the government sector.

Roles & Responsibilities

Product

• Participate in audit committee/steering committee meetings with Business Unit (BU) management as and when required
• Conduct ERP audits covering the three audit phases:
• Planning
• Execution
• Reporting

Plan the ERP audit:

• Define the objectives of the audit
• Define the scope of the audit
• Identify benchmarks to be utilised
• Assess the risks from source documentation
• Compile the audit plan
• Conduct a walk through process with the relevant role players

Execute tests, inclusive of:

• Compliance to policies, procedures, standards and specifications
• Adequacy on controls
• Reliability of information
• Efficiency and effectiveness of operations
• Safeguarding of assets
• Secure, efficient and effective configuration of ERP systems
• Generate audit reports indicating:

Audit findings

• Recommendations
• Conduct a closure meeting, where appropriate, to discuss:
• Accepted recommendations to be implemented and timelines applicable
• Rejected recommendations and internal actions to be implemented
• Target dates for implementation and review
• Supervise subordinates in the execution of the three audit phases
• Supervise team meetings regarding the direction and progress on the audits
• Provide guidance to auditors on audit related matters
• Conduct the field work in accordance with policies and procedures
• Communicate to Manager and Senior Manager on progress or obstacles during the audit
• Submit the audit report for publishing and archiving
• Finalise the audit file and submit for archiving in accordance with policies and procedures
• Provide support in the review of contract work and quality assurance
• Promote and manage sound internal controls within the Business Unit
• Keep abreast of the latest development at the AGSA
• Manage audits within the allocated time frame
• Manage audits in adherence to internal processes, policies and procedures

Stakeholder Relationships

Maintain internal stakeholder relationships:

• Participate in debriefing sessions with regularity audit on the previous year’s audits performed
• Engage with team members during the audit process
• Liaise with colleagues within the Business Unit
• Maintain external stakeholder relationships:
• Liaise with audit firms
• Liaise with prospective employees
• Liaise with Auditees with regards to Audit requirements

Training

• Develop Oracle ERP audit procedures
• Roll out Oracle ERP training to ISA centre
• Coach and upskill employees with the BU where required
• Provide on-the-job training

Financial Management

• Support the Manager to ensure the delivery of high quality, accurate and cost effective audits through effective planning and resource management
• Ensure effective and efficient management of projects in terms of time, cost and quality
• Providing input to manager on:
• Planning of audits under her/his control
• Budgeting requirements
• Organisational reporting needs
• Ensure that hours and expenses booked are in accordance with the allocated budget
• Achieve own recoverability target
• Manage budget in accordance with policies, procedures and legal requirements
• Complete budget management actions within the allocated time frames

IT effectiveness

• Assist the Manager in maintaining industry, information technology and audit knowledge, skills and abilities relating to ERP systems.
• Monitor trends within the information technology and government sectors to identify emerging areas of risk facing government.
• Assist the Manager with the coordination of the portfolio of IT effectiveness audits covering:
• Value-for-money IT audits
• Effective and efficient deployment of IT infrastructure and services

Ad-hoc duties

Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

Skills, Experience & Education

• Formal Education
• B Degree in Auditing, Computer Science or Informatics

The Following Will Be An Added Advantage

• Certified Information Systems Auditor (CISA)
• ERP Certificate (Oracle, PeopleSoft or JD Edwards

Knowledge

• Knowledge of Auditing
• In-depth knowledge and skills in auditing Oracle Application (ERP system).
• Practical/ manual approach of extracting data from Oracle ERP system without the assistance of an audit tool:
• Auditing system administration functions
• Automated/ Application control review
• Knowledge and understanding of the principles of finance and the components involved in finance; must be able to apply PFMA and MFMA principles and adhere to due dates

Experience

Minimum 3-5 years Oracle ERP System auditing experience

Closing Statement

• These appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment
• We embrace employment equity and are committed to achievement of fair and equal representation of our workforce.
• Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
• Auditor General welcomes applications from all persons with disabilities
• Agencies are allowed to forward submit CVs for people living with disabilities