Office Administrator at Competitive Capabilities International

Job description

An exciting opportunity exists for you to join a small, dynamic team working on the development of a cutting edge product

Key duties of the position include:

• Documentation and Filing
• Maintain and improve the departments file network
• Manage the department’s contracts and agreements
• Process the department’s invoices according to finance requirements
• Address the department’s needs and queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Manage the office layout, stationary and equipment
• Maintain the office condition and arrange necessary repairs
• Admin for Cross-functional teams
• Represent the department in some cross-functional events e.g.
• Ensure that all department internal documentation are up to date. e.g.
• Work Tracking
• Report on the department’s leave schedule
• Collate the department’s Weekly Schedule A3
• Collate and maintain KPI data and department visual board
• Manage the workflow management sytem (Jira) for the department
• Assist the department’s team leads and managers as requested
• Assistant to the Product Architect (PA)
• Manage the PA’s diary and boardroom bookings, when required
• Manage the PA’s travel and logistical arrangements
• Assist in administrative support on projects, reports, or tasks as per request
• Support the PA with the management of the various cross-functional teams.
• Setup and manage WebExs
• Minutes and Actions plans
• The successful candidate will have:
• High proficiency in MS Office suite – essential
• Proficiency in Atlassian Jira application – desirable
• Sound English verbal and written communication skills
• An achievement-driven and conscientious orientation
• Effective interpersonal skills
• Some proficiency in document style sheet setup and application
• Attention to detail
• Ability to work independently as well as in a tea

CCI is committed to best practice and continuous improvement, and being part of this environment the candidate will have the opportunity to participate in all initiatives to improve methods and processes in working with content and content management systems.