Clerical Assistant at WSP | Parsons Brinckerhoff

Job Description

Introduction

WSP|Parsons Brinckerhoff is one of the most diverse consulting firms in Africa. To further our strategic business expansion plan, we are seeking new employees who are loyal, committed, competent and proud to work for us. We are committed to the achievement and maintenance of diversity and equity in employment.

Responsibilities

• Scan numerous documents from archives and save them electronically according to file name
• Maintain an electronic filing system
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements
• Enter document identification codes into systems in order to determine locations of documents to be retrieved
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Scan or read incoming materials in order to determine how and where they should be classified or filed.
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Gather materials to be filed from departments and employees
• Perform general office duties such as typing, operating office machines, and sorting mail

Health and Safety

• Role model standards for SHEQ performance and behaviour consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you
• Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm
• Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times

Requirements

• Matric
• Must ideally be mobile and have own transport.
• Minimum 1-2 years administration work experience
• Good organization and planning skills
• Sound work management and prioritizing skills
• Excellent verbal and written communication skills
• Good problem solving ability
• High attention to detail
• High levels accuracy
• Must be flexible and reliable
• A team player
• Deadline Driven