Executive Personal Assistant at Bryanston

Job description

WE ARE LOOKING FOR A SUPER STAR to support 2 of our Directors. The successful candidate will remain cool under pressure and never drop the ball, instead always be one step ahead and on top of her game.

Requirements:

• Degree or Secretarial qualification an advantage
• At least 8-10 years secretarial experience (at least 5 years working on executive management level)
• Current executive level assistance within a corporate or professional services industry
• Complex and pro-active diary management (across timezones)
• Able to assist 2 Executives (locally and remotely)
• International travel coordination experience
• Experience in event coordination (local and international)
• Able to work in a fast-paced environment
• Demonstrates a high level of ownership and independence
• Respects confidentiality
• Be available and prepared to work after hours
• Fast and accurate typing (min 60wpm)
• Advanced computer skills (Microsoft Office)

Responsibilities:

• managing dual diaries simultaneously, ensuring that all appointments are scheduled in accordance with the relevant directors personal preference,
• ensuring that all necessary changes are followed through and appointments re-scheduled as required proactively
• providing secretarial support (all incoming mail, phone calls and emails are reviewed and distributed to directors and/or other relevant parties).
• prioritizing and managing multiple projects simultaneously
• maintaining all information and documents in a manner that allows easy access/retrieval whilst at all time ensuring the absolute confidentiality of data.
• acting as the point of contact for internal and external clients
• submitting and reconciling expense reports / time sheets
• managing each director’s travel arrangements (making sure that all flights, accommodation and transport arrangements are booked, checked and run smoothly. This includes checking visa requirements and all related matters).
• organizing all corporate events, handling logistics staff globally

Personal Competencies:

• Strong organisation skills
• Problem-solving skills
• Excellent business communication skills (verbal and in written) in English
• Display initiative
• Able to work independently
• Must be Proactive
• Confident
• Professional
• Positive attitude
• Strong team player
• Adaptable to different environments
• Able to work under pressure
• Extremely Flexible
• Results-driven
• Building and maintaining relationships
• Influencing and gaining commitment
• Stress tolerance
• Displays sound judgement