Executive Personal Assistant to CEO at Proconics

Job description

Proconics is looking for a Brilliant Personal Assistant to provide efficient, organisational and coordinated support to the CEO.

Executive Personal Assistant to CEO

Qualifications:

• Matric
• Minimum of five to eight years’ experience preferably as an Executive Assistant
• Proficient in English and ability to convey information effectively
• Own transport with a valid driver’s license
• Personal skills and attributes:
• Organised
• Presentable, professional image
• Persistent
• Self-starter
• Must have business acumen
• Ability to think and work independently
• Ability to multi-task
• Ability to problem-solve
• Excellent verbal and written communication skills
• Ability to work under pressure and in a fast-moving, dynamic environment

Roles and Responsibilities:

• Acting as the manager's first point of contact with people from both inside and outside
• the organization and different level of seniority.
• Executive Board member liaison.
• Assisting General Managers and employees with daily requests.
• Being proactive and highly organised to make sure managers can attend to their daily activities with ease.
• Devising and maintaining office systems, including data management and filing.
• Arranging local and international travel, visas and accommodation
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organising and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Managing Director.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the managing Director is well prepared
• for meetings.
• Liaising with clients, suppliers and other staff on a daily basis.
• Taking minutes at Management meetings
• Assisting with brand and marketing material.
• Responsible for the Company Website, Linkedin, Instagram and Twitter accounts
• Budget manager for the building
• Management of building maintenance and cleaning staff
• Team manager for many social functions and events, E.g. Company golf days and relay days.
• Personal matters for Director on a daily basis