Personal Assistant at Promethium Carbon

Job description

• Diary, time and priority management.
• Interact with top management of A-list clients
• Organise meetings, conferences and events.
• Plan and organise travelling, accommodation and visa arrangements.
• Office management and administration
• Administrative support to the team.
• Book training for employees, and maintain training register
• IT coordination and support
• Communication and information management.
• Human Resources support
• Support for tender administration and submission
• Deliveries and collections
• Assistance with timesheets of directors
• Birthday reminders
• Academic Journal downloading
• Private scheduling or assistance to directors
• Assistance with compiling directors’ expense claims
• ISO portal
• Email assistance

Experience required:

• At least 5 years’ experience as a Personal Assistant on a senior level.
• At least 3 years’ experience as a Project Administrator

Knowledge:

• MS Office (Word, Excel & PowerPoint)
• Outlook : Mail & Calendar
• Telephone etiquette
• Time management

Competencies:

• Excellent communication skills
• Problem solving
• Pro-Active thinking
• Information gathering
• Project management skills
• Managing work flow
• Concern for accuracy and attention to detail
• Results driven
• Team success
• Building and maintaining relationships
• Self-confidence and energy
• Adaptability