Executive Personal Assistant at Eaton

Job Description

Primary role will provide support to the managing director and the leadership team by offering a wide range of administrative and executive support-related tasks. The role provides administrative skills in an interesting environment while supporting and interacting with a broad network of colleagues and stakeholders.

Essential Functions

• Screening calls and re-directing calls as appropriate and take adequate messages when required;
• Collect and distribute parcels and mail.
• Welcoming visitors.
• Manage outlook diaries of MD and meetings and appointments for leadership team.
• Manage the MD’s expenses.
• Internal and external correspondence and communication on behalf of the MD and executive team,
• Collation of information for input into operational reports for Exco and Board meetings. -Liaison and management of suppliers (Travel agent, car hire, accommodation, office maintenance, etc..)
• Planning and organising meetings and events,
• Organising travel and preparing complex travel itineraries,
• Writing minutes and taking action points, preparing documents for meetings,
• Preparing presentations and reports,
• Sourcing and ordering stationery and office equipment, Managing projects as requested, Working outside office hours as and when required.
• Provides clerical/administrative support

Specialized Knowledge & Competencies

Basic Qualifications (Including Educational Requirements)

• Minimum 3-5 years’ of executive assistant experience
• Matric plus a relevant office management degree
• Advanced Word, Excel, PowerPoint and Microsoft Outlook experience
• Excellent typing skills and speed .
• Strong interpersonal skills and the ability to work in a team
• Driver’s License
• Telephone Skills and etiquette
• Excellent Verbal and written Communication skills
• Listening skills, reliability and flexibility
• Professionalism and Customer Focus
• Efficient , organised and strong attention to detail
• Self- Motivated, proactive and ability to prioritise tasks
• Strong Administration skills
• Discretion ad utmost respect for confidentiality.