Administrative Assistant Internship at Cenfri

Job description

Overview Of Internship Opportunity

We are searching for a candidate with intermediate experience in MS Excel, a passion for administration and a willingness to learn by being part of our Finance team. This is a 3 month opportunity with the possibility of further engagement.

Duties & Responsibilities

• Maintain and align data tables (excel) with Kontos (timekeeping and billing system) codes and Pastel (accounting software) codes
• Organise and prepare monthly invoice and cost data to be imported into Kontos
• Update charge-out tables
• Extract timesheets from Kontos and to prepare related pivot tables
• Extract and summarise direct costs from Pastel to use in Excel funder reports
• Create journals in a CSV format for invoices and expense claims to be imported into Pastel
• Gather FSDA receipts with a view to reconciliation (this involves large amounts of scanning)
• Double check expense claims
• Capture historical data on Kontos
• Other general administrative tasks may be required to be executed

Requirements

• Intermediate MS Excel experience (Pivot tables, concatenating, vlookup, text to columns)
• Solid numerical ability
• High attention to detail
• Strong organising skills
• Methodical approach to tasks

Please apply by 30 June 2017