Senior Administrator at Auditor-General of South Africa

Job description

Requirement Overview

To provide administrative support to the Business Unit.

Roles & Responsibilities

• Debtors Management
• Stakeholder interaction at various levels
• Maintains telephone and personal contact with staff and clients on receivable matters
• Generate and issue invoices and statements
• Generate receivables reporting and Management Information System.
• Reconcile daily bank deposits
• Researches and applies unallocated cash.
• Manages client accounts, accounts receivable write-offs and payments.
• Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Liaise with Legal and Finance business unit stakeholders
• Assists in financial management and analysis
• Organizes and maintains retention files for required period of time.
• Training Office
• Liaise with learnerships (SAICA, SAIGA and ACCA) and other stakeholders
• Monitoring of the Trainee auditors contracts and training needs
• Recruitment of training auditors
• Review of the skills reports and needs analysis reports
• Trainee Auditor policy monitoring and implement controls
• Managing training logistics
• Bursary administrations for trainee auditors and monitoring
• Financial matters
• Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations
• (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
• Investigate financial queries
• Drawing of reports for internal controls monitoring
• Facilitate drafting of adhoc contracts within the limitations of scope as determined by the line manager
• General office administration
• Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.
• Keep diary for meetings booked in the office.
• Management of petty cash and cash availability.
• Control and issue refreshments.
• Make travel arrangements and reservations.
• Manage the requests for usage of pool vehicles in the centre.
• Typing of documents, using MS Office.

Skills, Experience & Education

• Bachelors degree or Three year National Diploma in the relevant field
• Minimum 3 years’ experience in the financial administration and accounting environment.
• Sound stakeholder relations management experience
• Exposure to the Legal aspects of debt collection
• Proficient MS Office (Word and Excel)
• Good mathematical and analytical skill
• Good communication and report writing skills (written and verbal)
• Ability to multi-task, prioritize and work efficiently
• Ability to work independently and in a team environment
• Flexibility to adapt to all situations and work varied hours
• Ability to perform at higher level/s in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction

Closing Statement

These appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment.

We embrace employment equity and are committed to achievement of fair and equal representation of our workforce.

Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.

Auditor General welcomes applications from all persons with disabilities