Benefits And ESS Coordinator, Payroll at SGS

Job description

MAIN PURPOSE OF THE JOB

The successful incumbent will be required to effect and control all aspects of Compensation & Benefits.

REPORTING STRUCTURE

RESPONISIBILITIES

• Payroll/General
• Attend to queries regarding Medical Aid, Provident Fund, and Risk Benefits daily.
• Weekly follow up with outstanding claims.
• Meetings with Service Providers.
• Updating and maintaining of Registers for Medical Aid, Provident Fund and Risk Benefits.
• Medical Aid Benefits
• Administer new, terminations and transfers of employees
• Assist employees on a one-on-one basis with Medical aid queries.
• Knowledge of Discovery and Bonita’s Billing statements
• Balance and reconcile med aid billing to payroll journals accurately and efficiently.
• Input Medical aid changes to employees on VIP Payroll
• Submit all payment requisitions to Finance with detailed recons monthly.
• Administer bookings for Med Aid Training of all staff at year end.
• Knowledge on Discovery online portal.
• Provident Fund
• Administer new, terminations, transfers of employees, withdrawals, ROT’s, AVC’s
• Assist employees on a one-on-one basis with provident fund Queries and understanding and issuing of Benefit statements
• Balance and reconcile provident fund recons to payroll journals accurately and efficiently.
• Ensure Provident Fund statements are sent out annually to all staff
• Input Provident Fund changes to employees on VIP Payroll
• Risk Benefits
• Administer new and terminations
• Administer the GL, ICB and Funeral Unapproved Benefits
• Ensure all Beneficiary nominations Forms are complete for all existing and new staff.
• Ensure Risk Benefit statements are sent out annually to all staff
• Ensure all Death, Funeral and Global Education benefits claim forms are completed accurately
• Follow-ups on outstanding documentation regarding claims.
• Liaising with all Beneficiaries to assist with Section 37C distribution.
• Make Risk Benefit changes to employees on VIP Payroll
• Disability and Retirement
• Assist with completion of all claim forms
• Manage the setup of Disability claims on VIP Payroll
• Garnishee
• Receive, Implement and Pay Garnishee orders
• Administer and reconcile payments to SYNREC
• OID/ WCA
• Complete and full knowledge on submission of OID/WCA claims electronically to the DOL
• Full understanding of OID/WCA returns of earnings forms
• Assist with annual forecasts for WCA ROE
• Responsible for all payments to DOL and letter of Good Standing for all entities
• Provide information and reconciliations to Auditors as required. Adhere to all quality and safety requirements of the SGS management system.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.

SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified

QUALIFICATIONS

Education

• Matric
• Relevant Financial or HR tertiary qualification advantageous
• Advanced computer literacy
• Good communication skills

Experience

• Minimum Of 5 Years Full Function Benefits Required
• BIM, Sage Intelligence, Smart reporting advantageous
• Must have worked on a payroll size of approximately 2000 employees
• Excellent working knowledge of Word and Excel

Competencies

• Must be able to work independently
• Good interaction and communication with internal staff are service providers
• High attention to detail and accuracy in completing tasks
• Must be able to work in a highly pressurized environment