(921) Contractor - Project Administrator X3 - GSMD at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas: 

• Assist with compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) to ensure projects comply with the standards and procedures of the Programme Management Office.
• Collate and manage project information and reports to ensure the relevant stakeholders (internal and external) are adequately informed of the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle in to maintain effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to and allow for planning adjustments.
• Maintain a project repository to ensure that project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs to enable the project manager to manage project risks.
• Contain and follow up on project activities in the absence of the project manager to ensure project continuity. 
• Maintain the financial spreadsheet to keep track of payments and liaise with vendors and the GSMD’s Management Support Unit to ensure invoices are paid timeously.
• Coordinate strategic projects, initiatives and operational programmes in support of the smooth running and delivery of the GSMD’s strategic objectives.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• a Higher Certificate (NQF 5) in Project Administration or Project Management;
• two to five years’ experience in a project administration environment; and
• solid knowledge of the project management discipline, with an emphasis on project administration.

Additional requirements include:

• analytical and problem-solving skills;
• a learning focus;
• a drive for results;
• teamwork skills;
• verbal and written communication skills;
• flexibility; and
• a service and stakeholder focus.