Payroll Administrator at Daymon

Job description

Payroll Processing

Essential Duties & Responsibilities:

• Capture all Employee leave (Annual, Sick, Family, etc.)
• Follow up on employees with frozen salaries, Permanent and FTC companies
• Capturing extended family documents and Funeral compulsory cover.
• Update any changes on territory codes, managers and cost centres & Locations in VIP
• Send Control Sheet to all Reps monthly and or Bi weekly.
• Capture all Overtime in VIP system (import) and check against overtime spreadsheet.
• Capture all unpaid leave.
• Capture unpaid deductions on payslip screen.
• Capture WCA deductions payslip screen & all WCA Leave.
• Capture all uniform deductions on VIP System.
• Prepare UI19 & Certificate of service for all permanent monthly employees.
• Change banking details on VIP.
• Change Personnel information when necessary
• Handle payroll queries.
• Capture Garnish Deductions on VIP
• Send Letters to Employees with Garnish to notify them of new and added interest on Garnishee.
• Ensure that Garnish documents are in original format from Sheriff of the court
• Compile a schedule of all ATE’s and Overtime received
• Confirmation of employment and confirmation letters (when necessary)
• Split the investment choice form and send to A. Forbes.
• Maternity & U-Filling
• Prepare Maternity Pack and ensure documents are correct and prepare UIF 19 for maternity.
• Capture Maternity Leave on U-Filling system
• Follow up on employees on Maternity Leave
• Re-active maternity employees on U-filling System when employee is back at work.
• New Hire and Terminations & Updates
• Capture new Hires Personal information on VIP system permanent and FTC.
• Prepare all permanent & FTC termination files for processing.
• Ensure unpaid leave is attached to termination if necessary
• Ensure final uniform deduction is attached to termination if necessary.
• Liaise with HR regarding new hires and Terminations
• Add new employees on U-Filing system
• Scan all new hires and Terminations in File Director system monthly
• Preparing Files for new hires and labeling them.
• General
• Ensure that all employee information on system is accurate at all times.
• Verify all documents for processing ensure they are accurate.
• Understanding and following payroll procedures and payroll related forms
• Ensure that all ATE’s (FTC & Permanent) are signed and ready for capture, including overtime
• Print a report weekly to check that managers, Stores, territory codes are correct on VIP
• Responsible for the coordination efforts between Payroll, Human Resources, and other departments to ensure proper flow, accuracy and maintenance of employee data
• Printing reports & checking all payroll processing before final salary payments.
• Payslips:
• Prepare all permanent payslips and forward to the relevant regions, Reps and Managers.
• Filing
• Extended cover, funeral cover, overtime & Personnel filing.
• Personnel files should be kept up to date and filled monthly/weekly

Position Requirements

Criteria & Personal Skills/Attributes:

Experience Required

• Grade 12 essential
• 3-5 year VIP and Payroll Experience
• VIP certificate level two and higher

Functional Knowledge and Business Expertise Required

• Proficiency in Microsoft packages (Word, Excel, PowerPoint, e-mail & Internet) is required
• Driver’s license and own transport will be advantageous
• Mathematical skills

Attributes/Competencies

• Excellent telephone etiquette
• Good communication skills, both verbal and written
• A good command of the English language
• High level of attention to detail
• Good planning and organizational skills
• Strong interpersonal and relationship skills

Other Responsibilities

Position may be required to perform other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all essential functions, duties and required skills. Management retains the discretion to add or change the duties at any time.

Equal Opportunity Employer

Daymon Worldwide is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, national origin, ancestry, disability, marital status, or any other legally protected basis under federal, state or local law.

Associates joining Daymon may be subject to pre-employment screening

With a foundation of more than 40 years of experience, today Daymon is the global leader in consumables retailing. As a global company operating on six continents, we bring an enterprise-wide window to the world and real-time experience that is surpassed by none. Our ability to translate this experience into unique and customized strategies is the engine that drives increased sales and share, in collaboration with our retail customers and supplier partners. Our network of more than 39,000 talented associates deliver targeted solutions grounded in actionable insights.