Account Administrator - CPT (Plattekloof) - Engineering at Hire Resolve

Hire Resolve's Client is seeking to hire a Accounts Admin to join their team in Plattekloof. The role is to provide efficient administrative and bookkeeping support to clients and contractors, assist the Construction Support Manager (CSM), verify payments, and ensure compliance across projects.

KEY RESPONSIBILITIES
Administrative Support to Clients

• Compile and submit VAT reports
• Issue claim certificates and reconcile with payments; update milestone tracking
• Maintain organized records and ensure proper archiving
• Prepare accurate payment documentation
• Obtain necessary authorizations and signatures
• Submit payment advices promptly for processing
• Collect proof of delivery (POD) and invoices from suppliers and contractors
• Keep material reconciliation reports up to date
• Update monthly reports on Built Smart or equivalent system
• Monitor contractors' bank accounts to ensure they remain active
• Follow up on payment certificates and progress claims
• Secure sign-off on project closure forms; confirm all accounts and fees are settled
• Provide financial data to support managers for reporting purposes

 Liaison and Communication

• Escalate unresolved issues to the Construction Support Manager
• Address queries from suppliers and clients
• Coordinate and schedule monthly progress meetings with clients; ensure report submission

 Bookkeeping Services

• Reconcile client bank statements
• Reconcile supplier accounts
• Reconcile funders’, service fees, and bank records
• Ensure contractors sign monthly financial statements (under CSM guidance)
• Prepare and process income statements

Management of Funders / Loan Accounts and Service Fees

• Administer service fee records for contractors
• Process funder loan/account payments in line with contractor payment certificates
• Monitor debtors’ book to ensure balances remain within 30-day terms; escalate overdue accounts

General / Ad Hoc Duties

• Perform additional tasks as reasonably expected within the role or operational needs
• Compile minutes of client meetings
• Assist CSM with pre-screen documentation packs
• Support sales administration by gathering application documents

Deadline:30th June,2025