Accounting Administrator at Aspen Pharma Group

JOB PURPOSE: 

To assist the Group Financial Manager - Holdings in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

KEY PERFORMANCE AREAS:

Financial management and Administration

CREDITORS 

• Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:
• Supplier invoices
• Expense claims
• Travel invoices
• Creditor’s reconciliations
• Preparation and payment of monthly creditor reconciliations within agreed payment terms
• All queries are followed up & resolved in the shortest possible timeframe
• Payments
• Paying of all creditors inclusive of travel suppliers
• Selecting supplier reconciliations for payment
• Selecting expense claims for payment
• Obtaining relevant signatory reviews
• Loading onto SAP/FNB
• Ensuring that payments are made and released with no delays
• Attending to supplier/EA queries
• Suppliers/EA’s are updated as to the progress of their payments

FOREIGN PAYMENTS

• Loading and vetting of all Inwards and Outward payments onto E-forex
• Loading of vendors on the e-forex platform
• Receipting of inward payments
• Obtaining relevant signatory reviews
• Timeous submission to the bank
• Ensure all BOP related transactions are processed

 CREDIT CARDS

• Timeous processing of all credit card transactions in respect of the various cardholders
• Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
• Ensure that credit cards are obtained for new qualifying employees
• Ensure that credit cards are returned and closed for all terminated qualifying employees
• Required form to be completed for new and returned cards inclusive of renewed cards

PETTY CASH

• Full Petty Cash procedure for both local and foreign cash including reconciliation of the physical cash to the GL

COMPLETION OF GENERAL LEDGER RECONCILIATIONS

• Petty Cash
• Balancing of the creditors sub-ledger to the creditors general ledger
• Other adhoc recons
• Generation of our cash position and liquidity forecast
• Preparation of relevant monthly tax schedules
• Preparation & processing of forex transfers utilizing the services of Bidvest Bank
• Preparation of quarterly BBBEE analysis
• Preparation of month end accruals
• GRNI – ensuring that no purchase orders older than 2 months to exist in GRINYA
• Monitoring of ‘payments durban’ inclusive of certain checks being done prior to handing over to creditors

 ADHOC

• Assistance with projects as they arise
• Sort out queries as they arise
• Answer any questions and queries of external auditors re: year end
• Assist with putting processes in place to clear all audit issues

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

• Degree/Diploma in Accounting or relevant qualification 
• Accounting Degree/Diploma
• 5-7 Years’ Experience in a relevant environment
• Previous experience within an SAP environment is preferable

WORK-SPECIFIC SKILLS & EXPOSURE

• Previous experience in the pharmaceutical or similar industry is very desirable
• Experience in implementing financial controls
• Experience in implementing new systems

SKILLS AND ATTRIBUTES

• Must have excellent communication skills and have the ability to communicate professionally on financial issues
• Mature, resilient, assertive and someone with unquestionable integrity
• Highly numerical with great attention to detail and deadline driven
• Ability to interact with all levels of staff
• Able to work under pressure – a calm, organized approach and ability to prioritize
• A self-starter with a high degree of analytical rigor
• Excellent time management
• Excel Knowledge
• Ability to work overtime during critical periods

KNOWLEDGE

• Excellent understanding of Tax legislation; IFRS; variance analysis; technical & economic knowledge of forecasting and planning systems
• Sound experience in financial management
• Computer literate – Advanced in MS Excel, MS Word and a fully integrated computer system e.g. ORACLE, Baan, SAP, Management Information systems etc
• Knowledge of pharmaceutical business

ASPEN COMPETENCIES

Business

• Results orientated
• Planning and organisational skills
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Leadership
• Teamwork
• Problem-solving and good judgment
• Responsibility & Accountability

People

• Team player
• Value people
• Cross-cultural skills
• Team management
• Perseverance and tenacity
• Writing skills
• Presentation skills
• Leadership
• Credibility
• Pragmatic

Self

• Passion
• Curiosity / learning agility
• High standards
• Technical / professional knowledge
• Industry knowledge
• Personal responsibility
• Honesty
• Ethical conduct