Job Description
- The Procurement and Creditor Control Administrator is responsible for supporting the Enterprise Division's procurement function while ensuring effective creditor control processes.
- The role combines end-to-end procurement administration with creditor control activities to ensure the timely acquisition of goods and services, accurate supplier payments, and strong financial governance across the business.
- This role requires a highly organized and detail-oriented individual who can build strong relationships with suppliers, and internal stakeholders while maintaining compliance with company policies and financial controls.
KEY RESPONSIBILITIES
Procurement Administration & Process Management
- Manage procurement activities from requisition to payment across the Enterprise Division.
- Ensure all requests comply with company policies, approval frameworks, and timelines.
- Coordinate the sourcing of goods and services and proactively resolve delays.
Supplier Management & Quotation Analysis
- Obtain and evaluate supplier quotations, comparing pricing, service levels, and delivery commitments.
- Maintain supplier records and build strong supplier relationships to support cost-effective service delivery.
Purchase Order Administration
- Create, maintain, and track Purchase Orders within the ERP system.
- Ensure POs are approved, accurately processed, and aligned to budgets and supplier invoices.
- Monitor outstanding POs and resolve discrepancies.
Vendor Onboarding & Contract Administration
- Manage supplier onboarding and maintain accurate vendor information.
- Collect compliance documentation and support contract administration and renewals.
Invoice Verification & Accounts Payable Support
- Verify supplier invoices against approved POs and supporting documentation.
- Resolve invoice discrepancies and support timely supplier payments in partnership with Finance.
Reporting & Financial Administration
- Prepare procurement, credit control, and management reports.
- Monitor spend, supplier performance, creditor balances, and outstanding POs.
- Support month-end reporting, BEE verification, and audit requirements.
Internal Stakeholder Engagement
- Serve as a key liaison between Procurement, Finance, suppliers, and business stakeholders.
- Provide updates, resolve queries, and build effective working relationships.
Compliance & Audit Support
- Maintain compliance with policies, controls, and governance requirements.
- Ensure accurate record-keeping and support internal and external audits.
Travel & Expense Administration
- Support travel bookings and expense administration in line with company policy.
- Verify claims documentation and assist with expense and credit card reconciliations.
Process Improvement & Risk Mitigation
- Identify and implement opportunities to improve procurement and creditor control processes.
- Support initiatives that enhance efficiency, governance, and risk management.
KNOWLEDGE, SKILLS AND COMPETENCIES
Technical Skills
- Strong understanding of procurement and purchase order processes.
- Knowledge of creditor control and creditor management practices.
- Proficiency in Microsoft Excel and ERP systems.
- Strong reconciliation and reporting skills.
- Financial administration and record-keeping capability.
Behavioural Competencies
- Exceptional attention to detail and accuracy.
- Strong planning and organizational skills.
- Effective communication and stakeholder management.
- Ability to negotiate professionally and manage difficult conversations
- High level of integrity and confidentiality.
- Problem-solving and analytical thinking skills.
- Ability to manage competing priorities and work under pressure.
EXPERIENCE & QUALIFICATIONS
- Grade 12 / Matric (Essential).
- Diploma or Certificate in Procurement, Supply Chain Management, Finance, Accounting, or a related field (Preferred).
- 3-5 years' experience in procurement, finance administration, accounts receivable, or credit control.
- Experience working with ERP systems such as Sage 300 (AccPack), SAP, Pastel, or similar.
- Experience managing supplier relationships and creditor accounts.
- Understanding of procurement processes, creditor management, and credit control principles.
Closing Date 20 October 2026
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