Accounts Payable Administrator at Fortna

The position will be primarily responsible for reviewing and processing job cost invoices and expense reports with a high degree of accuracy; setting up and maintaining vendor information in our accounting systems; and resolving any issues or discrepancies that may arise.

• Reviewing invoices for reasonableness and testing the mathematical accuracy of the invoice; obtaining necessary approvals for invoices and accurately distributing the invoice cost to the correct general ledger codes; coding, entering and reviewing invoices entered into financial system for clerical accuracy as well as updating spreadsheets as necessary.
• Processing job cost payable invoices; communicating with the purchasing department on any issues.
• Maintaining knowledge of accounts payable (A/P) functions including expense reimbursement, practices, and policies.
• Being a point person for questions concerning vendor disbursements and employee expense reimbursements; consistently providing answers to Associates and vendors without assistance.
• Maintaining top tier knowledge of accounting systems, e.g. Dynamics AX.
• Maintaining vendor information in accounting system; obtaining required documentation from new vendors and correctly setting up new vendors, subcontractors and Associates in the appropriate systems.
• Performing and/or assisting with weekly A/P check runs by preparing an approved to pay list, pulling supporting invoices, verifying due dates, printing checks, verifying remit-to addresses, stuffing envelopes, etc.
• Consistently processing payments on time with a high level of accuracy.
• Working with autonomy to handle most situations.
• Performing audits of Associate expense reports and providing follow up on any discrepancies noted; ensuring that expenses are in compliance with current policies and procedures.
• Assisting with the weekly expense integration as needed.