Accounts Payable Clerk – Amaro Foods / Cape Town at Amaro Foods

Purpose

Providing administrative and clerical support in the recording and tracking of the purchases, payments and all supplier related entries accurately and timeously to ensure our supplier invoices and accounts are reconciled and paid according to their terms

Key Performance Outputs

• Follow up on outstanding purchase orders, goods received notes and supplier invoices
• Complete daily, weekly and monthly reconciliations and report on any identified variances
• Identify and report financial irregularities and communicate potential problems to the accounts payable manager.
• Responsible for maintaining and updating creditors/supplier’s ledger
• Adhere to all SOP’s, policies and procedures
• Ensure all supplier statements are received, processed and reconciled by the 25th of every month.
• Meet all deadlines or due dates as specified in the relevant SOP’s
• Maintain an orderly, updated accounting filing system for all documents
• Maintain all relevant spreadsheets.
• Assist in the efficient management and implementation of the costing and pricing and ensure that the correct Customer/Supplier Contracts is used
• Follow up on supplier queries and get them resolved within 30 days
• Ensure all Credit Applications, Credit Terms or Take on forms for all Suppliers are signed and filed
• Process goods received notes and goods received notes adjustment on Syspro after matching it to purchase
• Process purchase invoices and purchase credit notes on Syspro after matching it to goods received notes or purchase orders
• Process purchase orders on Syspro
• Process supplier adjustments and journals on Syspro
• Process supplier payments on Syspro after matching it to purchase invoices
• Process supplier recons on Syspro and excel
• Process and maintain supplier accounts
• Assist with the training within the company in relation to financial responsibilities, both on‐ the‐job and through participation in workshops and discussion groups
• Coach non‐financial managers on interpreting and communicating financial data

Technical Skills and Experience

• Diploma in Accounting
• Previous working knowledge of Syspro