Accounts Payable Clerk at BIC

JOB DESCRIPTION

• To ensure that debtors collections are paid in due times, orders gone on hold to be investigated if required to communicate with sales and customers if needed for the release of the order in question. The incumbent must maintain an effective communication system with sales, branch operations and accounts. Month end reports and reviews with the credit manager will be required. Month end statement for posting and the ones for hand deliveries are to be posted as soon as possible.

MAIN RESPONSIBILITIES / TASKS

• The controller is responsible to telephone and make arrangement with customer or a direct deposit as per payment terms.
• The overdue invoices will be reported to the credit manager with reason not being paid.
• The controller will be provided an update detailed debtor review on key accounts, example chain stores.
• The incumbent will be responsible to ensure that 3 months queries claims are cleared out of debtor’s book.
• The month end report and cash flow projection must be completed in the first week after Sales/Debtors closure of the previous month.
• The incumbent is responsible for monitoring all orders rejecting by system for the credit reasons and will follow a predetermined procedure to release or cancel such order.
• All cancelled or held orders must be communicated with sales.
• Download daily statements on Nedbank.
• Sending daily statement to Debtors for payment allocation and saving daily banking.
• Preparing invoices for processing and capturing.
• Follow- up on outstanding invoices.
• Filing of processed invoices and payment recons.
• Helping with closing of AP month end = AP reports.
• Open and maintain vendor accounts.
• Completing credit application from vendors.
• Attend to emails and queries.
• Sending out Stannic report to managers for authorization.
• Back up for processing payments and importing to Nedbank.
• Back up for importing Wage & Salary Payments to Nedbank.

Journal Processing at month end

• 800AGA Split 2021 02.
• Recurring Entries Fixed Amounts.
• Recurring Entries Variable Amounts.
• Salary 13th Cheque Provision.
• Audit Fee Correction.
• Back Margin Rebate-Additional Accrual.
• Back Margin Settlement Discount Additional Accrual.
• BM SAF and CEA.
• Consumer PPV Deferred 2020 09 401 + 414 + Freight-Incurred.
• Consumer PPV Deferred 2020 09 401 + 414 + Freight.
• Deferred Medical Aid.
• FW FX Reallocation to HFM967C.
• JDE Capitalization Split.
• Labour Education Levy Correction.
• Leave Provision- Salaries.
• Market Research Accrual.
• Staff Savings Interest -2020.
• Codex VS GL Difference.
• Deffer Manuf Variance
• Freight JNL.
• FX Deferred.
• Prior Year Rollout JNL.
• Reallocation JNL.
• Reval Old balances.
• Revaluation JNL.
• Smacc Journal.
• STK Adjustment.
• Theoretical stock transfer between branches.