Accounts Payable Clerk at Omnia (Pty) LTD

Overview    

• To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company. 
• To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting. 
• To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct.
• To perform a variety of administrative tasks including, filing, handling queries, assisting with audit preparation in support of the unit’s activities.
• To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient service and timeous feedback.
• To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.

Qualifications    

• Relevant finance qualification or studying towards

Experience    

• 3-5 years’ experience in a full function accounts payable role specializing in foreign creditors / currency. Experience in dealing with cross border transporters and required cross border documentation will be advantageous.  

Duties    
Accounts Payable

• Receive invoices from transporters for processing on the system (local and or foreign)
• Obtain appropriate allocations for invoices and ensure invoices are authorized for payment.
• Obtain and check all statutory documentation required for processing an invoice
• Check that all required documents are uploaded and authorized on Sizanani
• Match transporter invoices to receipted loads via AX Dynamics
• Ensure that transport rates are correct as per approved transport rates from the Planning Department.
• Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input.
• Process & match invoices on the system once they have been authorized via purchase orders.
• Obtain creditors’ statement and prepare the creditors’ reconciliation to determine the payment.
• Generate EFT payment on AX Dynamics and import to the banking systems.
• For EFT payments, ensure that all payments have been authorized and have been released successfully.
• File all relevant payment recons & invoices appropriately
• Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues
• GRNI and transport accrual management and analysis
• Creditors ageing management and analysis
• Cash Flow Management
• Master data update and maintenance
• Filing & metro-filing
• Journals
• Audit preparations

Opening of new vendors

• Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed
• Ensure that the AP manager/ Supervisor has approved the application and assigned it to a creditor clerk 
• Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account
• Completion of information relevant to any credit applications requested by the supplier
• Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia’s new vendor application process

General

• General admin
• Balance Sheet recons when required
• Assistance on other accounts payable areas when required
• Ad hoc finance projects
• Audit preparations (internal, external, BEE)

Job Competencies    

• To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company. 
• To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting. 
• To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct.
• To perform a variety of administrative tasks including, filing, handling queries, assisting with audit preparation in support of the unit’s activities.
• To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient service and timeous feedback.
• To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals
• General    

Systems

• MS Excel(advanced)
• MS Word
• AX Dynamics added advantage

Deadline:5th January,2025