Accounts Payable Officer: IDD at Development Bank of Southern Africa (DBSA)

Key Responsibilities    
Invoice Management

• Receive invoices accompanied by signed payment certificates and supporting documents.
• Verify goods and services against the invoice, budget control and the system records.
• Confirm customer banking details and address discrepancies by requesting updates.
• Obtain invoice approval as per IDD Payment control procedures before capturing on SAP.
• Capture invoices in the SAP system under the appropriate company code and check accuracy.
• Ensure the SAP General Ledger (GL) used corresponds with the goods or services specified in the invoice.

Tax Compliance

• Assess whether services have tax (VAT) implications and notify the tax (VAT) function if there are any discrepancies identified.
• Validate invoices for compliance with tax / VAT regulations.

Accounts Reconciliations

• Request and review vendor statements.
• Reconcile vendor accounts weekly and during month-end processes.
• Follow up on and resolve outstanding invoices to ensure that all valid and authorised invoices are paid within 30 days.
• Maintain and update reconciliation for submission purposes.

Accounts Payment Processing

• Process payments for suppliers.
• Distribute remittance advice to internal and external clients.
• Process accrual documents received from the business.
• Prepare workings for accrual postings and reversals at month-end.

Record Keeping and Reporting

• Ensure all Invoices, Payment certificates, and proof of payments are filed on the shared drive in accordance with the required standards.
• Submit information as required for audit purposes.

Key measurement of output:

• Accurate and timely processing of all invoices, including verification of goods and services, validation of supplier details, and precise SAP capturing using the correct General Ledger accounts.
• Full compliance with VAT and tax regulations through thorough assessment of tax implications, accurate validation of tax-related information, and prompt escalation of discrepancies to the relevant tax function.
• Effective vendor account management demonstrated by regular reconciliation of supplier statements, timely resolution of outstanding invoices, and consistent maintenance of up-to-date reconciliation records.
• Efficient processing of supplier payments, including prioritisation of critical vendors, accurate distribution of remittance advices, and timely preparation and posting of accruals during month-end cycles.
• Reliable administration of general payments by verifying study aid requests, ensuring supporting documentation for employee claims is valid, confirming payroll-aligned banking details, and monitoring GRIR accounts to clear discrepancies.
• Timely and accurate processing of travel advances and expense claims in line with DBSA’s Travel and Subsistence Policy, ensuring all claims are properly supported and compliant with internal requirements.
• Contribution to achieving and sustaining a clean audit outcome by maintaining robust financial controls, ensuring strict adherence to policies and regulations, and providing complete, accurate, and auditable accounts payable records.

Qualifications

• A Bachelor’s Degree in Accounting, B-Tech in Accounting, National Diploma in Accounting or a related field.

Experience

• A Minimum of 3 years’ hands-on experience in financial accounting, accounts payable processing, and the use of integrated financial systems, preferably SAP or similar ERP platforms.
• Demonstrated excellence in reconciliation, financial analysis, and problem-solving, with the ability to identify discrepancies and maintain high levels of accuracy.
• Robust practical understanding of internal financial processes, controls, compliance requirements, and audit-ready record keeping.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, with the ability to prepare, analyse, and present financial information effectively.

Closing Date    
2026/03/10