Admin Assistant - Fleet Management, Head Office Reitz at VKB Group

About the Opportunity

• We are seeking a dedicated Admin Assistant: Fleet Control to join our team. This role is ideal for an organised and detail-oriented individual who is passionate about administration, service delivery, and supporting fleet operations.
• The successful candidate will play an important role in ensuring fleet-related administration is accurately managed, enabling the smooth and efficient operation of company vehicles and supporting operational sites across the business.

Why This Role Matters

• The fleet function is essential to keeping the business moving. By ensuring vehicle licensing, cost allocations, servicing schedules, and fleet administration are managed effectively, this role helps minimise operational disruptions, maintain compliance, and support the safe and efficient movement of people and resources throughout the organisation.

Why Join VKB?

• At VKB Group, you will become part of a business deeply rooted in agriculture and committed to continuous growth and innovation. This role offers the opportunity to develop valuable administrative and operational experience, collaborate with a diverse team, contribute to meaningful business outcomes, and grow within a culture built on being Humble, Hungry, Smart, Bold, and Playing as One Team.

What Success Looks Like

Success in this role will be demonstrated through:

• Accurate and timely administration of fleet vehicle licences.
• Effective allocation and monitoring of fleet-related costs.
• Well-coordinated vehicle servicing schedules with minimal disruptions.
• Reliable support provided to operational sites on fleet-related matters.
• Proactive identification and resolution of fleet administration issues.
• Strong collaboration with the Fleet Controller and other stakeholders.
• Consistent attention to detail and maintenance of accurate records.

Who Are We Looking For?

We are looking for an individual who embraces teamwork and takes pride in delivering quality work. The ideal candidate is:

• Humble and approachable, while remaining confident in their responsibilities.
• Hungry to learn, improve processes, and take initiative.
• Smart in their approach to problem-solving, organisation, and administration.
• Bold enough to take ownership and contribute ideas for improvement.
• A true team player who values collaboration and supports colleagues to achieve shared goals.
• Detail-oriented, dependable, and committed to delivering excellent service.

Minimum Requirements

Qualifications

• Grade 12 / NQF Level 4 qualification.
• Valid Code 8 driver's licence.

Essential Experience

• Administrative experience relevant to fleet, transport, logistics, or operational support functions will be advantageous.
• Experience working with records, scheduling, cost administration, and stakeholder support will be beneficial.

Competencies

• Planning and organising
• Attention to detail
• Administrative accuracy
• Accountability and ownership
• Problem-solving ability
• Customer and service orientation
• Time management
• Teamwork and collaboration
• Adaptability and flexibility

Skills Required

• Administrative and record-keeping skills
• Computer literacy and data-capturing proficiency
• Effective verbal and written communication
• Coordination and scheduling abilities
• Cost allocation and information management
• Ability to prioritise multiple tasks
• Analytical thinking
• Interpersonal and relationship-building skills
• Ability to work independently and within a team environment

Key Responsibilities

• Administer and maintain fleet vehicle licence records and renewals.
• Manage and allocate fleet vehicle costs accurately and timeously.
• Assist with scheduling, coordinating, and tracking vehicle servicing activities.
• Monitor fleet vehicles and support efficient fleet utilisation.
• Respond to fleet-related queries and provide support to operational sites.
• Maintain accurate fleet administration records and documentation.
• Liaise with relevant stakeholders to ensure fleet-related requirements are met.
• Support compliance and operational requirements within the fleet function.
• Perform ad hoc fleet-related duties as requested by the Fleet Controller.

Closing Date 05 November 2026