Physical Asset Management Administrator at Bidvest Facilities Management

About the Role

• Maintain asset-management trackers and documentation, monitor work-order backlogs, and improve operational visibility and accountability.

Key Responsibilities

• Maintain and update trackers for asset register, business cases, remedial works, client documentation requests, console activities, work order backlogs, and other critical Asset Management deliverables.
• Monitor outstanding actions and proactively follow up with Physical Asset Managers, Planners, and relevant stakeholders to drive timely completion and closure.
• Coordinate and track client documentation requests, follow up on outstanding information, and ensure progress remains visible to relevant stakeholders.
• Monitor console uploads and service gaps, escalating and following up on missing or incomplete information with the responsible Physical Asset Managers or Planners.
• Track work order backlogs and follow up with responsible parties to support timely resolution and closure.
• Compile and maintain execution, completion, backlog, and failure-trend trackers to help the team identify recurring gaps and monitor improvement.
• Maintain action registers and follow up regularly on overdue items until they are closed.
• Prepare and consolidate PowerPoint presentations, reports, dashboards, and supporting documentation.
• Provide general administrative and coordination support to improve visibility, accountability, and closure of critical Asset Management matters.

Requirements

• Matric or equivalent; additional certification in business administration or related field preferred.
• 2yrs work experience related administrative role.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills for effective customer interaction.
• Driver`s Licenses.
• MS Word, MS Excel & MS Outlook will be advantageous
• Proven track record of problem-solving and conflict resolution.