Admin Assistant: Infrastructure and Maintenance at University of Mpumalanga (UMP)

Job Primary Purpose

• The primary purpose of this position is to provide effective administrative and coordination support to the infrastructure & Maintenance Department to enhance operational efficiency, support compliance with institutional systems and procedures, and ensure accurate documentation, communication, and reporting. The role contributes to the smooth functioning of maintenance operations through structured document management, system support, stakeholder communication, and administrative coordination.

Key Performance Areas:

• Contribute towards improving operational efficiency.
• Compilation of documents required for policies and procedures.
• Processing and coordination of documents.
• Maintenance of communication with key stakeholders

Minimum Requirements:

• M+3 in Office Administration or a relevant qualification.
• 4 years’ experience in an administrative support role.
• Experience in a maintenance, technical, facilities, or operations environment will be advantageous.
• Working knowledge of document management and administrative systems is essential.

Key Competencies

• Strong administrative and organisational skills.
• Attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to work with systems and databases.
• Time management and coordination skills.
• Confidentiality, professionalism, and adherence to protocol.

Personal Attributes

• People-oriented, hard worker, responsible, reliable, creative, and innovative.
• Respectful, honest, punctual, and protocol-aware.
• Proven attributes of transparency, integrity, and teamwork.