Admin Clerk at Bidvest International Logistics

Job Purpose    

• BIL is looking to employ an Admin Clerk on a fixed term contract within their Logistics Park operations, the successful candidate will be responsible to control and co-ordinate all administrative processes within the warehouse such as reconciliation of stock reports, capturing of all in-coming cargo amongst other, our preferred candidate will have full knowledge of MS Package, attention to detail and warehouse experience, if this position describes you! Click apply

Qualifications & Experience    

• Matric
• 2 - 3 years experience in related field
• Warehouse Experience
• Experience with WMS

Key Responsibilities    
1. PLANNING STOCK MANAGEMENT

• Stock management of system and controls within the Supply Chain Facility to ensure an efficient and effective operation
• Capture all incoming cargo and check delivery notes.
• Advise supervisor and Stock Controller of any discrepancies.
• Input of information onto BIL and Customer systems.
• Check Theoretical stock availability on customer systems.
• Reconcile Theoretical stocks to physical stock takes as and when required.
• Report discrepancies to your superior and stock controller immeditately and seek resolution.
• Report any damages noticed in the warehouse to your superior.
• Report any short dated/expired stock to your superior and clients when noticed in the warehouse or on stock counts.
• Supply operations with picking instructions timeously as per BIL delivery Schedule, to ensure good customer service.
• Check picking instructions prior to invoicing to ensure that the correct stock is dispatched on the correct date.
• Responsible for the reception, general office administration, invoicing and any other reasonable administration function
• that is required by an BIL client.
• Make sure all POD's coming in from your clients and invoices going out to stores are accounted for, scanned on edocs and managed.
• Need to be able to resolve Client queries timeously and efficiently

2. PLANNING DISTRIBUTION MANAGMENT

• Orders - release orders on the Clients system and capture orders on BIL system
• Hand orders to warehouse for picking, print invoices on Clients system, capture dispatches on BIL and client system.
• Receipts - capture receipts on Clients system / BIL system. If damages, Photo's taken and forwarded o client.
• Returns - capture good stock returned on Clients and BIL systems and ensure that it is correct return reason codes are
• captured on the systems the same day Pod is returned.
• Maintain correct flow of documentation with regards to incoming and outgoing cargo.
• Ensure all administration of documentation is photocopied/scanned and filed.
• Compile reports, spreadsheets for Management & Clients.
• Prepare client charge out and forward to admin controller for processing.
• Follow up on any outstanding invoices and orders

3. PROJECTS MANAGEMENT

• Actively assist in improving the adminstrative systems to the betterment of BIL and its Clients.

4. VERBAL COMMUNICATION

• Liaise with 3rd party depot (Supply Chain) regarding issues, procedures and solving problems.
• Liaise with the sales agents on a daily basis regarding orders, deliveries and stores problems.
• Liaise with the Warehouse on a daily basis regarding orders/deliveries or any queries
• Liaise with Clients on a daily basis regarding issues and solving problems.
• Adheres to all BIL policies and procedures.

5. GENERAL

• Ensures that all deadlines are met in accordance with the various client agreements as provided
• Maintain health and safety regulations and cleanliness of workstation.
• Make sure all assigned SHE responsibilities are fulfilled

Skills & Competencies    

• Strong administrative and attention to detail.
• Follow instruction and co-ordinate workload
• Computer Literate
• Proficient if English