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  • Posted: Mar 26, 2022
    Deadline: Not specified
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    Unitrans designs, implements and manages bespoke supply chain solutions. Our services include transportation, warehousing, mining and agricultural services, freight forwarding and clearing, and supply chain consulting. Unitrans is a subsidiary of KAP Industrial Holdings Limited; an investment company with a portfolio of diverse manufacturing and consumer ...
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    Admin Clerk I -Brackenfell

    Job Advert Summary    
    An opportunity has arisen for a high calibre Administration Clerk, to ensure that trip numbers are recorded on the POD’s, record all the info on the POD’s on a schedule /register for submission to revenue clerk and receive signed proof of submission which must be filed. Please refer to the minimum requirements, duties and responsibilities below for further information.

    Minimum Requirements    

    • Matric
    • Tertiary Qualification beneficial
    • 1 -4 years Operational Admin Experience

    Management competencies:

    • Organising resources
    • Controlling utilization of resources and operational activities
    • Report writing and computer skills

    People management competencies:

    • Communication skills
    • Handling conflict
    • Valuing diversity

    Self Management competencies:

    • Pursuing learning opportunities and self-development
    • Time-Management
    • Customer Management competencies
    • Building & maintaining relations
    • Handling complaints/incidents

    Duties & Responsibilities    

    • Proper follow ups and accuracy has a financial impact.

    Full POD (Proof of Delivery) function

    • Ensure signed POD’s are received for every delivery
    • Collection of POD’s and trip sheets
    • Ensure that trip numbers are recorded on the POD’s
    • Load POD’s on electronic systems and keep the necessary copies/proof.
    • Ensure diversion information is recorded by the driver on the POD
    • Record all the info on the POD’s on a schedule /register for submission to revenue clerk and receive signed proof of submission which must be filed

    Various other daily duties

    • Copying
    • Filing
    • Faxing
    • Data capturing on various systems

    Vehicles Trip Sheets

    • Ensure trips sheets are completed fully and accurately daily by driver.
    • Signed off by supervisor

    Client liaison

    • Ensure good customer relations in daily interaction

    System: UniPlan (Ifox)

    • Check input accuracy by supervisor – correct date and time, tonnage, POD number, driver information, vehicle information and other delivery information
    • Capturing of delays relating to vehicle breakdowns, customer delays, traffic, loading delays, factory breakdowns and other Print delivery schedule daily and sign off, in confirmation that it is accurate and complete

    System: Transvision

    • Ensure all loads are validated with correct reason codes and report all variations to the customer
    • Compile and submit updated fleet list weekly to the customer by no later than 10h00 on Friday

    System: Entropy

    • Assist the supervisor to record all incidents and accidents on Entropy
    • System: Mix Telematics
    • Tracking of vehicles, attending to panics, off route and driver delays on route and at the customer

    Key Performance

    • H. R. policies and procedures
    • National Bargaining Council agreements
    • Operational systems and procedures
    • Reporting procedures
    • Health & Safety legislation and procedures
    • The relevant computer software

    Closing Date: 6th, April 2022

    Method of Application

    Interested and qualified? Go to Unitrans on unitrans.erecruit.co to apply

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