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Job description
This is a summary of what the job involves to help you decide if you are a good fit.
We are looking for a responsible Administrative Clerk to perform a variety of administrative and clerical tasks. Duties of the Administrative Clerk include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.
What you'll do
This is a list of tasks that you will be responsible for doing on your days at work.
- Write and send emails.
- Develop and maintain a filing system.
- Manage expense reports
- Help senior managers with their requests.
- Send financial reports every week.
- Check and fix inventory records.
- Tell suppliers about problems with orders.
- File paperwork for received goods daily.
- Watch for updates on the computer, follow the rules, and use templates.
- Handle returned items and claims.
- Make sure claims are sent to suppliers.
- Check and process credits.
- Keep credit paperwork organized.
- Make sure all paperwork for received goods is handled before leaving.
- Work with the receiving team to solve credit problems and answer finance questions.
- Sort out issues with related parties.
- Send invoices to stores when needed.
- Answer the phone and direct calls.
- Be friendly, on time, confident, and look neat.
- Work well in a team and on your own.
- Solve problems and work at different levels.
- Be good at office tasks and using computers.
- Learn quickly and adjust to changes.
- Talk to people well.
- Keep things organized even when busy.
Requirements
This is a list of things you will need in order to be considered for this role
- Matric
- English, Afrikaans
- Clear criminal record
Preferences
Meeting the preferences would be a plus, but if you don't, it won't stop companies from considering you.
- EE/AA candidates
- Candidates with own transport
- Experience: Other
- Within 15km from job
- 5-year Admin experience
- Arch, Adore and Microsoft Office experience, a prerequisite
Application Process
This is a list of things you will need to do when completing your application to this job.
Assessments required for application
- Potential Work Performance Assessment Battery
Questions required for application
- Are you available to, at times, work overtime?
- On a scale from 1 to 10, how would you rate your MS PowerPoint skills (1 = very poor and 10 = excellent)
- On a scale from 1 to 10, how would you rate your MS Word skills (1 = very poor and 10 = excellent)
- On a scale from 1 to 10, how would you rate your MS Excel skills (1 = very poor and 10 = excellent)
- Do you live within travelling distance from the job?
- Have you passed Matric? (You will be required to bring your Matric Certificate as proof if you are selected for an interview.)
- What keeps you going, even in difficult circumstances?
- Are you able to work under pressure, how do you handle pressure?
- List three of your strengths and three of your weaknesses.
- What will your approach be to handle rude, unhappy or difficult customers?
- How is your previous experience relevant to this role?
- Are you willing to work 6 shifts per week (including Sundays and Public holidays) across trading and non-trading hours?
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