Admin Controller - Witbank at Bridgestone South Africa (Pty) Ltd

Job Purpose

We are looking for an Admin Controller reporting directly to the Service Centre Manager. This role is based in Witbank.

Responsibilities:

Administration

Overtime

• Receive attendance registers of all employees weekly
• Calculate overtime hours worked weekly.
• Give to HR Officer for payment on the 10th of each month.

Debtors/Creditors

• Record invoices on Maxiprest audit summary file
• Matching of invoices on a daily basis.
• Banking of cash and cheques on a daily basis.
• Reconcile of breakdown account.
• Sorting out of breakdown queries.
• Reconcile creditors statements and attach invoices

General administration work

• Keep and file records.
• Typing, faxing, and photocopying of correspondence
• Filing of correspondence
• Handling of petty cash.
• Handling of salary advances.
• Requesting of petty cash cheque in time for continuous use.
• Vehicle logbooks monthly summary.

Switchboard duties

• Undertake switchboard duties by receiving phone calls if Switchboard Operator is not available or on leave.
• Assist Management make official phone calls as requested.
• Ensure messages are received by relevant persons – Reps and Branch Manager.
• Undertake general office duties related to own job.

Health and Safety

• Adheres to Health & Safety standards in the workplace and does not endanger other parties.
• Complies with the requirements of the Occupational Health and Safety Act
• Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.

General

• Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty

Requirements:

• Matric  Basic accounting knowledge
• Computer literacy – MS Word, Excel and Power Point
• At least 3 years experience in a similar position
• Excellent organisational skills
• Excellent verbal and written communication skills