The Department of Health aims to provide quality health services and ensure a caring climate for service users, implement best-practice health care strategies, create a positive work environment for staff, and provide appropriate and top-quality training for health workers. Our vision is to provide high-quality, efficient and accessible healthcare to transform people's lives. Our mission is to create an effective public healthcare system in Gauteng by ensuring we have the right people, skills, system and equipment to provide the care our patients need to live healthy and quality lives.
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Minimum 3 years’ experience in Acquisition, Demand Management, Warehouse administration processes on (level 5 or 6).
Appropriate formal qualification in Supply Chain, Public Management and Logistics Management will be an added advantage. Computer competency skills (MS Word, MS Excel, MS PowerPoint, and Microsoft outlook).
Knowledge of SAP and SRM system. Knowledge of Procurement processes. Knowledge of SCM Policies, PFMA, PPPFA, BBBEE and Treasury Regulations Experience and qualifications in Supply Chain Management will be an added advantage.
COMPETENCIES/ KNOWLEDGE/ SKILLS:
Knowledge of the Batho Pele Principles. Knowledge of Labour Relations processes. Conflict management skills.
Ability to work under pressure. Excellent interpersonal and organizational skill. Good written and verbal communication skills. Ability to liaise with internal and external stakeholders.
Ability to work independently and in a team. Ability to communicate well with people at different levels. Ability to organize and plan work accordingly. Ability to act with tact and discretion. Must be self-motivated. Ability to handle tasks of multidisciplinary nature. Comply with the rotation roster.
Duties :
Monitoring and supervision of Demand Management team. Compiling of Demand and Procurement plans on annual basis. Conduct Market analysis, segment the market and industry research for goods and services.
Conduct product specification analysis. Verification of documents before they go to QAC. Serve as a member and secretariat of Bid Specification Committee (BSC)/QAC. Manage the Demand management process effectively, including but not limited to needs assessment, categorization of commodities, market assessment and industry analysis. Identifying methods of procurement, identifying Preferential Procurement Policy Framework Act (PPPFA) objectives.
Analyse Specifications/Terms of Reference (TOR). Ensure that requirements are linked to the strategic objectives, budget and Operational plan of the hospital as well as Departmental Annual Performance Plan (APP). Attend to end-users’ queries. Participate in Stock Taking. Filing and record keeping of all documents for audit purpose. Be analytic and innovative in executing tasks as allocated. Compile weekly, monthly, and quarterly reports and reports to the Assistant Manager.
Ensure compliance with regulations, policies, and procedures, practice notes and all prescripts that regulate Supply Chain Management. Perform other duties as allocated by the supervisor. Expedite daily generations of Purchase orders with Health Processing Centre (HPC)Be willing to undergo continuous training and development programs.
Attend meetings and training as approved by supervisor. Apply project management skills in handling all milestones. Monitor all commitments and ensure that all open purchase orders without delivery are deleted. Work with Stores supervisor to complete and furnish Head Office monthly with suppliers evaluation tool or templates.
Handle all products Complaint forms referred to him/her for further management. Submit monthly report for all specific goals, township Economic Revisitations and engage stakeholders.
Assist the hospital in following the correct processes with deviations where necessary and serve a road block to reduce irregular expenditures of the hospital. Provide training to all stakeholders and/or end-users within and outside the hospital when necessary. Be flexible to be rotated within Supply Chain and Assets Management and be capable of drafting standard operating procedure in Supply Chain and Assets Management as well as Operational Plan.
Draf action plans and monitor them in responding to matter of emphasis, audit findings and ensure cooperation by all role players. Be able to compile and present reports needed by management and other stakeholders.
Give support to buyers regarding all daily matters and report seniors. Comply with the Performance Management and Development System(PMDS) for Job descriptions, contracting, mid-year reviews and final assessment.
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