Administration Assistant - Cape Town at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Support/Assistance to the Campus Head:

• Providing administrative support to the Campus Head (diary management, filing, typing, photocopying, proofreading etc.)
• Preparing and submitting the Campus Head’s mileage and expense claims
• Screening calls and taking messages for the Campus Head as and when required
• Organising travel arrangements for the Campus Head when required
• Receiving guests of the Campus Head and ensuring that refreshments are offered and arranged
• Coordinates and prepares all logistics for events requested by the Campus Head namely, school meetings, staff meetings, management meetings, year-end functions, farewells, and other miscellaneous events.
• Scheduling meetings/interviews for the Campus Head
• Managing the stationery ordering and stock control for campus
• Procures birthday and long service vouchers and issues birthday vouchers. Prepares and hands the long service vouchers and certificates for the Campus Head.

General HR Administrative Support:

• Provides general administrative support to the HR team at The IIE Varsity College & IIE Vega Cape Town campuses as and when required, including assisting with arranging logistics for HR events (e.g. Wellness Days, Employee Appreciation Days, Training initiatives etc.).
• Assists in gathering and compiling the monthly recruitment details for the announcements on new employees, promotions, and transfers. Taking photographs for reporting to Talent Acquisition.      
• Scanning, renaming, and uploading new and current employees’ documentation into their File Manager on APS
• Compiles onboarding files and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees' start date. Scheduling Probation Review reminders.
• Assistance with the recruitment process for campus vacancies in line with company policies and procedures -Conducting Reference Checks for potential candidates when required.
• Arranging interviews with line managers and candidates and booking interviews.

Competencies Required:

• Communication
• Computer and System Proficiency 
• Time Management
• Organisational & Event Planning
• High level of accuracy and attention to detail
• High level of confidentiality and integrity         
• Deadline-driven (able to work under pressure)                  

Minimum Education Requirements:

• Minimum of an NQF level 6 qualification in HR or Admin related.

Minimum Work Requirements:

• Minimum of 3 - 5 years administrative experience, preferably within a tertiary environment.