Administration Clerk at Department of Forestry, Fisheries and the Environment

Requirements & Qualifications

• Grade 12 certificate. A post-matric qualification and relevant experience in administration will be an added advantage.

Duties

• Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence. Laise with public entities in relation to the submission of Strategic Plans, Annual Performance Plans, and Shareholder Compact. Conduct the preliminary analysis of the draft performance plans against the guidelines.
• Arrange monthly and quarterly meetings for the Directorate. Assist with the draft minutes of the Directorate meetings and follow-up on the action list. Send out reminders to public entities for the submission of the quarterly performance reports and the Portfolio Committee presentations.
• Distribution of the Portfolio Committee presentation and Parliamentary questions to the public entities. Sent correspondence to the public entities and follow up on outstanding matters. Assist with petty cash requests and procurement of goods and services. Distribution of documents in a prompt and confidential manner. Make travel arrangements for the officials.
• Consolidate and facilitate travel claims for the Directorate. Maintain and oversee the filling system of the Directorate. Assist with the management of finances within the Directorate. Procurement of goods and services using the correct procedures. Prepare quarterly financial and non-financial performance reports for the Directorate.

Candidate Profile

• Knowledge of administrative procedure. Knowledge of public service prescripts and procedures. Knowledge of procurement policies and procedures. Thorough knowledge of financial management and supply chain management procedures.
• Computer literacy. Good communication skills (written and spoken). Report writing skills. Good interpersonal relations skills.
• Sound organising and planning skills. Ability to work long hours voluntarily and plan under pressure. Ability to gather and analyse information. Ability to adhere to policies, work independently, and work in a team.