Administration Clerk (Supervisor) at Department of Agriculture(DOA)

REQUIREMENTS :

• Applicants must be in a possession of a Grade 12 Certificate. A Certificate in wine will be an added advantage.
• Job Related Work Experience: Three (03) years administration experience in Wine Online certification system and user support.
• Job Related Knowledge: Departmental policies and prescripts. Relevant regulations of the Liquor Production Act, 1989 (Act No 60 of 1989). Knowledge of wine cultivars and different types of liquor as defined in the Liquor Products Act. Knowledge of export and import procedures, compositional and labelling requirements of the Liquor Products Act. Procurement procedures. Quality assurance practices. Cultural diversity.
• Job Related Skills: Ability to communicate well and interact with people at different levels. Integrity and discretion. Filing of documentation. Issuing of invoices. Wine Online help desk support and client liaison. Registration, processing and issuing of export and import documentation. Knowledge of wine cultivars and different types of liquor. Ability to interpret the Act and regulations. Data capturing and typing skills. Planning and execution. Management and Organising. Interpersonal skills. Problem solving skills. Analytical skills. Listening Kills. Computer literacy. Valid driver’s licence and the ability to drive. Training of Wine Online users. Acceptance of responsibilities. Quality of work. Self-discipline. Communication. Teamwork. Attitude. Computer literacy. Report writing. A valid driver’s license. Extended working hours. 

DUTIES :

• Maintain control of exported and imported liquor products. Registration, data capturing and processing of import/export documentation on Wine Online. Issuing documentation. Maintain records on Wine Online. Problem solving in Wine Online. Invoicing. Preparing statistical reports. Handling enquiries. Capturing and linking consignees/branches. Correcting LIMS interface errors. Registering exporters/importers. Maintaining registration information. Overseeing sample registration, discarding samples and vinotheque records.
• Resolving sample registration issues. Issuing compliance letters. Stakeholder Liaison. Providing advisory services to clients, external and Internal stakeholders. Training personnel and clients. Maintaining Wine Online helpdesk. Answering and resolving queries. Validating export certificates. Interpreting import/export procedures. Identifying and resolving blacklisted clients on WOL to ensure adherence to legislative prescripts. Registration/cancellation of A and B codes for liquor products in terms of Regulation 40 of the Act. Verifying and oversee invoicing processes. Supervise and provide financial and supply chain administration and technical line admin support services in the component. Provide information required for shifting into the correct item codes on the budget. Assist with financial management of budget / 25% expenditure per quarter. Budget assistance.
• Ensuring proper allocation of expenditure and monitor expenditure targets. Verifying invoices. Overseeing procurement processes. Maintaining financial records and asset registers. Assist with monthly and quarterly import and export reports. Oversee adherence to waste management and health and safety requirements. Ensure effectively filed documentation. Supervise human resources/staff. Allocating work. Check, verify and update documentation/registers (leave forms, EPMDS, overtime). Updating work plans and performance standards. Performance assessment. Staff development. Manage export admin office to ensure effecting Wine Online support services.