Administration Clerk at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate (or equivalent).
• Knowledge: Knowledge of administration duties and practices as well as the ability to capture data, operate a computer and collect information; Knowledge and understanding of the legislative framework governing the Public Service; Knowledge of working procedures in terms of the working environment.
• Skills: Numeracy, literacy, typing, computer literacy, language skills; Attention to detail (accuracy), Planning and organisation; Good verbal and written communication; Budgeting and finance; Flexibility and teamwork. 

DUTIES :

• Render course administration and logistical support for programme delivery: Logistical and secretarial support for meetings, workshops and functions; Booking of venues; Arranging for catering; Follow up and confirm course attendance; Liaise with stakeholders; Prepare meeting packs and material; Setting up of venues/ Set up of participant profiles/Share links; Liaising with schools to host training sessions; Arrange for welcoming and thanking facilitators; Set up and prepare training venues; Handle course registration: online course registration; prepare registration tables, signage etc. Arrange travelling and accommodation; Administer subsistence and travel (S&T) claims.
• Provide general clerical support services: Record, organise, store, capture and retrieve correspondence and data; Update registers and databases; Handle routine enquiries; Make photocopies; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the component: Filing of documents; Record keeping. Type letters and/or other correspondence when required: Compile letters. Keep and maintain the incoming and outgoing document register of the component: Capture and update the IMS system for submissions and circulars; IMS number generation; Route submissions/circulars/documents; Track documents and submissions and correspondence. Provide supply chain clerical support services: Capture and update expenditure; Keep record of budget allocation; Check the correctness of subsistence and travel claims of officials and submit them for approval.