Administration Officer: Construction Project Management  at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration / Public Management/ Project Administration or related field.
• Relevant years of work experience in Office Administration/ Project Administration field, computer literacy (Ms Word, PowerPoint, Ms Excel, and Outlook).
• Proficiency in English as a business language, i.e. verbal communication, report writing, letter writing, and data capturing appropriate relevant experience, project principles and methodologies, reporting procedures.
• Ability to work independently, planning and organising. Understanding of project management in the built environment, construction projects, etc. Knowledge of WCS and previous experience working in the built environment industry would be an added advantage.

DUTIES :

• Monitor and administer construction projects claims and payments. Collect/ receive invoices from Registry Services. Capture invoice on Re-a-Patala (payment tracking system) database. Forward the invoice to the relevant stakeholders.
• Identify discrepancies related to payment certificates. Update payments on WCS. Provide project administrative support services to the unit. Administer office correspondence, documents, and reports. Monitor, update, and maintain the WCS and Re-a-patala database.
• Disseminate status reports on the development of the project. Handle queries from consultants and contractors. Liaise with stakeholders relevant to the office. Attend to audit queries. Render general clerical support services to the component. Provide supply chain clerical support services.
• Monitor the communication and administer the flow of information and documents in the office. Maintain the filing system and records for project documents and the unit where required. Maintain a leave register for the component. Provide financial administration support services.
• Capture and update component expenditure. Handle telephone accounts and petty cash for the component. Render secretariat and logistical support service to the Committees and internal and external meetings. Arrange meetings and workshops for the unit with internal and external stakeholders.
• Prepare and type documents, presentations, and reports. Draft agenda and record minutes/decisions. Compile submissions and reports. Ensures that travel arrangements are well coordinated. Complete and submit S&T forms. Attend, respond and redirect enquiries related to the project invoices and payments. Technical