Administration Officer at Gauteng Department of Health

Requirements :

• Grade 12 or equivalent with 3-5 years’ experience in M&E and information management or a National Diploma or Degree in Public Management, information science or related from a recognized SAQA accredited tertiary institution.

KNOWLEDGE:

• Planning and organising. And procedures, Statistics, Computer literacy, Experience with SAP-HIS, TIER.NET and WebDhis. Provisioning Administration procedure.
• Understanding of M&E Frameworks; DHMIS Policy Managing Programme Performance Information, ability to interpret directives, interpersonal relationship, problem solving, maintaining discipline, conflict resolution. SKILLS: Report writing skills. Strong sense of commitment, computer literacy with knowledge of MS Office software: Ms Excel (Intermediate), MS Word and MS PowerPoint. In depth knowledge and technical skills in Information Health System and Data Management.

THE FOLLOWING WILL BE AN ADDED ADVANTAGE:

• Ability and skill to compile presentation and/ or graphic presentation of facility health information/ statistics. ability to work under pressure and meet reporting deadlines.
• Understanding of environment related Acts/Policies and including National Tertiary Services Grant (NTSG). Data collection and presentation of data from numerous sources. E.g., cluster facilities. Minimum of 2-3 years’ experience in a related health facility information management environment. Computer skills and drivers licence are essential.

Duties :

• Co-ordinate the collection of quality routine and non-routine facility data and the maintenance of Institutional Health and Management Information Databases. Ensure the maintenance and security of DATCOV, DHIS, TB/HIV Information systems.
• Supervise and liaise with patient administration to ensuring that data capturers capture correctly and timeously all health information as per collection tools and various other health information. Oversee optimal information management system performance and reduced down-time, through engagement with ward clerks, ICT and case managers. Ensure validation, completeness and integrity of all facility health information data.
• Compiling and presentation of facilities monthly clinical statistical reports and information to promote health information use. Presentation of facility health information at the monthly Data Interrogation Committee meeting. Ensuring that quarterly reports are compiled, captured and submitted timeously to the next level inclusive of surveys.
• Improving provision of accurate and complete data through staff trainings on data management processes/ Standard Operating Procedures/Policies.
• Conduct validation and verification audits on collected health information to ensure quality of data. Providing advice toward operational managers and clinical heads of departments regarding information technology and systems related needs e.g., completion of standardised collection tools and use of face value registers and I.T. Policy related issues.
• Address Auditor General Findings on predetermined objectives and develop improvements plans. Ensure the effectiveness, efficient and economical management of allocated resources of the Information Management Unit. Oversee and ensure optimal Information Management Unit HR activities, including staff performance in line with job descriptions and PMDS monitoring.

Closing Date : 25-03-2026