Administration Officer (Level 7) at Gauteng Department of Health

Requirements :

• Minimum Requirements: Grade 12 certificate or equivalent - recognized by SAQA, with minimum of 3-5 years’ experience in Patient Administration on (level 4/5/6). Computer Literacy (MS Office). Be computer literate. Have good communication (verbal and written), leadership skills, verbal and reporting skills, good planning and organizing skill, Ability to work under pressure and meet deadlines, supervising skills, time management.
• Ability to handle confidential information. Good work ethics. Have good knowledge of prescripts governing patient administration and policies, PFMA, Treasury regulations, BCEA, LRA, Public service Acts, UPFS, National Archives Act, PAIA and National core standards. Ability to work under pressure. Be prepared to work shifts including Public holidays and weekends. Occupational Health and safety act. Applicant should be prepared to undergo medical surveillance.

Duties :

• General management of staff and all activities relevant to patient care in the Patient administration. Provide administration support to the team. Manage Patient Administration according to all relevant Acts, prescripts and policies.
• Management Records Department in line with Relevant Prescripts, including PAIA. Manage downtime in accordance with downtime policy. Manage mortuary. Manage Porters. Ensure maintenance and effective use of equipment.
• Plan, coordinates and provide effective administrative support for all operational functions. Manage proper booking system. Submit daily and monthly reports to management.
• Attend to grievances, complains, conflicts and queries in the department and apply disciplinary measures where necessary. Daily coordination of activities relevant to own functions, Ensure safekeeping and filing of documents. Adhere to confidentiality, provide guidance and advice to all relevant stakeholders, Provide high quality administration support to the teams.
• Attending meeting / workshops/forums. Writing of Submissions, memos, reports and presentations. Perform other duties as indicated by the Supervisor/Manager. Comply with the Performance Management and Development System (Contracting, reviews and final assessment).