Administrative and Logistics Assistant for Resilient Cities Limpopo Program at Tetra Tech

Responsibilities:

It is anticipated the Administrative and Logistics Assistant will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party – Operations:

• Assistance with the procurement of equipment, supplies, and services in compliance with USAID and Tetra Tech policies.
• Assistance with project inventory control and tagging.
• Ensures proper vehicle coordination and maintenance.
• Coordinate logistics for all in-country travel and short-term international travelers, including for business trips, seminars, conferences, and meetings. Assists with travel logistics including booking flights, hotels and rentals as required
• Assists in the coordination of logistics between the Home, South Africa, Mozambique and Botswana Offices.
• Support the project team with correspondence, filing, document editing, and obtaining approval of administrative documents. 
• Answers phones, relays messages, and welcomes guests.
• Manages multiple calendars, including scheduling meetings and coordinating appointments for the HR/Office Manager
• Supports the technical team with events management logistics, as needed.

Minimum Qualifications Required:

• Minimum bachelor’s degree in related field (relevant experience may substitute).
• Minimum of 3 years’ experience in an equivalent position providing administrative support to a USAID-funded or other international donor-funded projects.
• Demonstrated capacity to provide logistical and administrative support to donor-funded programs. Previous USAID experience strongly preferred.
• Experience with Microsoft Office applications such as Excel, Word, PowerPoint, etc.
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
• Ability to work individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
• Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
• Possession of driver’s license.
• Current authorization to work in South Africa is required at the time of application.