Established in 1970, Unique Personnel Recruitment Agency has consistently delivered a friendly and professional employment service for more than 35 years of operational excellence. Our main focus has traditionally been in Gauteng, South Africa, but since the implementation of new innovations we now recruit nationally and globally. As a result it's not surpri...
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A well established Accounting Firm & Tax Consultancy is seeking a Administrative Assistant to join their team.
We are seeking a highly organized and detail-oriented Administrative Assistant to support our accounting firm and tax consultancy. The ideal candidate will be responsible for providing administrative and clerical support to ensure efficient office operations. The role requires excellent communication skills, multitasking abilities, and a proactive approach to problem-solving.
Duties
Day-to-day admin tasks
Assisting the accountants and secretarial staff where they need support
Some minor PA duties for the Director
Preparing of the monthly invoicing list, projections and other checks to ensure our system runs smoothly
Other tasks relating to an office administrator position
Perform general administrative tasks, including managing correspondence, emails, and phone calls.
Schedule and coordinate appointments, meetings, and deadlines for accountants and tax consultants.
Prepare and organize financial documents, client records, and confidential files.
Assist with data entry, invoice processing, and basic bookkeeping tasks.
Handle client inquiries, provide necessary information, and ensure excellent customer service.
Support tax filing processes by gathering necessary documents and ensuring timely submissions.
Maintain office supplies inventory and oversee office equipment maintenance.
Coordinate with external vendors and service providers as needed.
Assist in preparing reports, presentations, and spreadsheets for management.
Ensure compliance with company policies, industry regulations, and confidentiality requirements.
Inherent Requirements
Requirements
High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field is a plus
Minimum of 1-3 years of experience in an administrative or office support role, preferably in an accounting or financial environment.
Experience working on eFiling, SARS online query system and SARS contact centre is highly preferable.
Experience working on CIPC for submission of Annual Returns, drawing of Certificates etc. (compilation and submission of Beneficial Ownership Registers is an added bonus) is highly preferable.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Exceptional communication and interpersonal skills.
Attention to detail and accuracy in data handling.
Proactive and resourceful with strong problem-solving skills.
Comfortable working in a fast-paced and deadline-driven environment.
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