Administrative Assistant (Stock Clerk) at Express Employment Professionals

• Our client is located in Somerset West, Cape Town and have been servicing and supplying products to the agricultural and horticultural sectors for over 25 years. They are seeking a administrative assistant to join their team on a permanent basis. 

Minimum Requirements

• Based in Somerset West (essential)
• Proven experience working on Pastel (mandatory)
• Bilingual in English and Afrikaans
• Strong administrative and organisational skills
• Computer literate (Microsoft Office)
• Able to work in a fast-paced environment and handle pressure
• Physically capable of daily stock handling and lifting
• Mature, responsible, and accountable
• Willing to learn, take initiative, and work as part of a team

Key Responsibilities

Phone Management:

• Bilingual in English and Afrikaans
• Professional and friendly telephone manner
• Screening and transferring calls efficiently
• Handling general enquiries regarding products, pricing, and availability
• Taking accurate messages
• Conducting stock checks
• Assisting walk-in customers

Follow-up Tasks:

• Tracking daily waybills
• Ensuring timely delivery of goods
• Liaising with customers and couriers to track deliveries and prevent errors
• Preparing documentation for filing

Filing Duties:

• Organising and filing daily tax invoices
• Printing checklists for new files
• Updating invoice batches
• Filing credit notes and new customer/supplier accounts

Supplier Management:

• Generating Goods Received Notes (GRNs) where required
• Processing supplier invoices accurately
• Maintaining records of supplier invoices and statements
• Reconciling supplier statements with Pastel ledgers
• Preparing monthly supplier payment schedules
• Managing payment tracking spreadsheets

Debtors Support:

• Assisting with sending invoices and proof of delivery on request
• Assisting with monthly outstanding invoice follow-ups
• Providing critical support to the Debtors Administrator, especially during month-end processes

Salary: R10 000 - R13 000 Monthly Basic Salary