Administrative Assistant at WeBuyCars

Key Responsibilities:

Administrative Support:

• Calendar Management: Coordinate travel arrangements.
• Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy and attention to detail.
• Data Management: Maintain organised electronic and physical filing systems, ensuring easy retrieval of documents and records.
• Communication:Serve as a primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.

Communication and Coordination:

• Stakeholder Liaison: Facilitate communication between departments, ensuring timely responses and coordinating warehouse operations and fleet management activities.
• Meeting Coordination: Plan and coordinate meeting logistics, including room bookings, catering, and technology setup.
• Information Dissemination: Distribute information and updates to relevant parties promptly, ensuring clarity and accuracy.

Documentation and Reporting:

• Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel and other tools.
• Record Keeping: Maintain accurate inventory records, fleet maintenance activities, and operational expenditures.
• Presentation Preparation: Compile data and prepare presentations for management meetings, ensuring content is visually appealing and aligned with organisational standards.

Project Assistance:

• Project Support: Provide administrative support for special projects and initiatives led by the National Facilities Manager and the National Fleet and Logistics Manager, including timeline management and resource coordination.
• Progress Monitoring: Monitor project progress, identify potential issues, and assist in developing solutions to ensure project objectives are met effectively.

Operational Support:

• Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.

Requirements:

• BCom Degree
• Minimum 2 years Admin experience