Administrative Clerk: Technical Maintenance at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum Senior Certificate/ Grade 12. No previous experience required. Willing to adapt work schedule in accordance with office requirements.

DUTIES :

• Ensure coordination and record complaints: Ensure that all complaints are recorded and escalated. Ensure that the complaints are approved on Archibus System. Update the status on the Workx4u system using quotation. Capture quotation on the spreadsheet. Follow up on quotation from Works Managers.
• Check quotation versus the complaints and calculations. Administer and capture payments; Capture approved funds on the system and forward to SCM for order. Follow up on outstanding orders to be issued from SCM. Receive invoices from SCM, update and forward works manager for certification.
• Receive the certified invoices from works managers. Adhere to 30 days payments of service providers. Administer the reports and related forms-: Receive a recommended report from Control Works Manager. Submit the complaints reports to the delegated authority for approval
• . Compile the 415 forms with the reports and forward to works manager. Receive 415 forms from control works manager forward to delegated authority for funds approval. Compile accruals. Render general clerical support services. Keep and maintain the filing system for the component. Arrange travelling and accommodation. Type basic letters and/or other correspondence when required.