Administrative Controller at Clover S.A. Proprietary Limited

Job Advert Summary    

• Ensure administrative controls within area of responsibility.                                                                                                                      

Requirements    

• Grade 12 or equivalent NQF4
• National Diploma/ Higher level education, advantageous
• Business English: Fluent 
• Computer literacy (Intermediate)
• Experience in working with senior management 

Competencies    

• Proactive and action orientated 
• Acts with honesty and consistency
• Maintains high standards 
• Must be a team player
• Collaborate with others to achieve a common objective
• Interpersonal effectiveness
• Commitment and motivation
• Administrative capabilities
• Communicates effectively
• Ability to plan and organize

Duties and Responsibilities    

• Perform administrative tasks within the department  
• Responsible for administrative controls 
• Ensure filing, storage and security of documents 
• Co-ordinate the repair and maintenance of computer and office equipment 
• Respond to customer queries 
• Deal with administrative queries 
• Reconcile stock and place orders
• Ensure completion of driver route reconciliation
• Investigate CR's
• Manage day start-/end and month end process
• Allocating EFT’s and cashless payments once it reflects on bank statement.
• Ensure Cash balancing is completed and balances daily.
• Balancing staff shop at month end.
• Capturing of cash receipts for agents.
• Completion of resupply and direct deliveries.
• Following up on outstanding POD’s
• Clearing of house accounts at month end.
• Processing credits on AS400.
• Ensuring bestime is completed daily.
• Assist the team as and when required
• Adhoc duties that maybe requested from time to time
• Control and monitor the ledger 
• Maintain and explain driver ledger daily  
• Follow-up on outstanding invoices  
• Reconciliation of all cash invoices (cash, EFT payments, flash and Kazang)  
• Report on driver claims  
• Explanation of month-end ledger  
• Managed staff 
• Management discipline of staff  
• Manage performance of staff  
• Manage training and development of staff  
• Manage staff leave 
• Perform administrative duties 
• Conduct daily reporting  
• Compile document control process  
• Prepare documents for scanning/filling