Administrative Controller: Payroll at Clover S.A. Proprietary Limited

Job Advert Summary    

• Clover has an exciting opportunity for a reliable, detail-orientated, and experienced Administartive Controller: Payroll to join the Human Resource team. The successful candidate will be responsible for executing payroll administration, reconciliations, reporting, system controls and maintenance, payroll support, and audit processes across designated branches.

Requirements    

• National Diploma
• Relevant experience in applying job related concepts, techniques and processes at the required level
• Certificates in Payroll (Advantageous)
• Computer literacy (Advanced) 
• Business English: Fluent

Competencies    

• Achieves Results Effectively 
• Approaches situations with an open mind and solves problems creatively.
• Proactive and action orientated. 
• Communicate effectively.
• Customer orientated.  
• Ability to plan and organize 
• Acts with honesty and consistency 
• Maintains high standards 
• Displays resilience, determination and flexibility 
• Must be a team player   
• Collaborate with others to achieve a common objective 
• Interpersonal effectiveness.
• Application of financial principles and practices
• Apply expertise and technology
• Ability to apply numerical principles
• Thinking and reasoning logically
• Administrative capabilities

Duties and Responsibilities    

Payroll Administration  

• Capture and administer all input on payroll system for respective branches  
• Perform calculations according to input received. 
• Control input by verifying dummy payslips for accuracy/making changes if necessary.
• Print, fold and pack monthly payslips to branches.
• Ensure Master data integrity and maintenance of payroll data / records (electronic & manual).
• Liaise with third parties 

Reconciliations and Reporting  

• Investigate and resolve general ledger and payroll account queries. 
• Prepare scheduled and ad-hoc financial reports from HR systems. 
• Reconcile payroll-related general ledger accounts promptly.
• Serve as a liaison between Payroll/HR and Finance departments.
• Provide accurate management information upon request.

System Control and Maintenance  

• Create, update, and maintain payroll components and fields within HR systems. 
• Resolve payroll-related helpdesk queries (Dimension Data). 
• Troubleshoot and resolve system issues.
• Maintain and update payroll and process user manuals.
• Perform data reconciliations across systems and address discrepancies.  

Third Party Management 

• Ensure timely receipt and accurate processing of schedules from third-party service providers. 
• Upload provider schedules into payroll systems and verify data integrity.
• Generate and distribute required reports to third-party providers.
• Address and resolve employee queries in collaboration with third-party service providers.
• Perform reconciliations between internal payroll data and third-party records to ensure alignment and compliance.

Audits  

• Conduct audits of personnel data to ensure master data integrity.
• Verify and provide feedback on monthly branch payroll audits.
• Coordinate and support annual payroll audits with external auditors.
• Ensure positive staff morale and teamwork 

Deadline:18th November,2025